Office Services Coordinator
- You will meet and greet all guests, offering/preparing tea & coffee and ensuring you are providing a welcoming VF experience.
- Ensuring that all visitors are signed-in by way of registration, and people data is managed in line with GDPR.
- You will monitor and manage stock levels, from stationery ordering, business lunches, beverages to other refreshments. To ensure our VF family / guests have everything they need to support them throughout the day.
- Answering phone calls at the main switchboard number and filtering and handling general enquiries accordingly.
- Price checking invoices on our internal business systems & raising purchase order numbers and invoice management relating to the building.
- You will collect, sort, and help distribute post, arrange couriers, and manage deliveries inclusive of all recorded tracking administration.
- Supporting our local HR function with a variety of tasks including coordinating employee engagement activities / supporting with onsite training coordination / assisting with new starter onboarding.
- We will provide Fire warden training to the successful candidate as you will act as the onsite Fire Warden. This part of the role covers weekly testing and reporting of the building fire alarm system.
- You will also be responsible for the implementation of health & safety / general assessment of the building and reporting any repairs.
- The ability to juggle and prioritise multiple tasks at a time
- Is confident working in an environment with lots of autonomy and minimal supervision
- Strong interpersonal skills with a pragmatic approach to problem solving
- Good written and verbal communications skills who enjoys building relationships with different stakeholders
- You will also be a proficient user of MS Office suite.
- A supportive feedback-based culture where respect and integrity guide us in what we do
- An inclusive international environment where people of diverse backgrounds, lifestyles and nationalities love working together
- Be part of an iconic lifestyle brand in a multi brand, multi countries organization
- Break out areas offering complimentary hot and cold drinks
- Health Shield membership and access to numerous health and wellbeing initiatives
- 25 days holiday plus bank holidays and your birthday off
- Smart pension scheme - 8% employer contribution
- A discount card with 50% off on all VF brands
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