Administrator

Salary: 28,000

Location: Glasgow City Centre Initially (From April - Moving Offices To East Kilbride)

Hybrid: Monday - Thursday 09:00 - 17:00 (In Office) Friday - 08:00 - 16:00 (From Home)

Join a Growing and Forward-Thinking Accountancy Practice

An exciting opportunity has arisen to join a busy, well-established accountancy firm in a varied and fast-paced administrative role. Working closely with senior leadership and multiple departments, you will play a key part in ensuring the smooth running of operations while delivering a high level of support to both clients and colleagues.

This position offers real responsibility, variety and the chance to become an integral part of a supportive and collaborative team.

Responsibilities and Duties

• Carry out appeals on behalf of clients, liaising directly with both clients and HMRC
• Manage Companies House matters including confirmation statements and statutory documentation
• Ensure internal tax and client management spreadsheets and portals are kept accurate and up to date, working alongside the wider administration team
• Liaise with professional bodies and directors when required
• Prepare and manage Recovery Loan Scheme documentation and checklists
• Oversee Research & Development documentation and processes
• Manage and oversee external mail distribution
• Respond to and resolve client queries in a professional and timely manner
• Handle professional clearance letters for former clients, ensuring all required documentation is collated and transferred promptly to new accountants
• Conduct former client checks relating to letters of engagement in collaboration with senior administration staff
• Complete weekly new-client audits to ensure compliance and accuracy
• Support website updates as required alongside management
• Assist with preparation of the quarterly company newsletter with relevant team members
• Support management of phone systems
• Prepare and maintain organisation charts for group companies
• Coordinate office equipment requirements with the Office Manager
• Support internal audits alongside managers and relevant staff
• Carry out quarterly internal report audits with senior administration staff
• Manage address audits and renewals
• Coordinate senior leadership diaries and appointments
• Provide ad hoc support to the business development function when required
• Ensure internal task lists are kept fully up to date and appropriately allocated across the department
• Maintain high service standards by ensuring all emails and telephone messages are responded to within 24 hours
• Carry out any additional duties required to support the smooth running of the business

Here is a concise UK English version with five short bullet points:

Candidate Requirements

• Strong organisational skills and attention to detail
• Excellent written and verbal communication skills
• Confident using Microsoft Office (particularly Excel, Word and Outlook)
• Ability to prioritise workload and meet deadlines
• Professional, proactive and willing to learn

This is a junior-level position. Previous experience in finance is not essential; we welcome candidates with administrative experience or a degree in finance, business or a related subject. Full training will be provided.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.