Payroll Specialist

Who we are looking for: We are looking for a Payroll Specialist within the HR department to deliver first line support for our employees. In this hybrid role, you will be responsible for managing end-to-end payroll processing for our global workforce, ensuring compliance with tax regulations and company policies. You’ll work closely with HR, Finance, and external payroll providers to ensure timely and accurate payroll execution.

Salary: £40,000 per annum 

Location: Hybrid (London)

Key Responsibilities: 

• Coordinate monthly Global payroll accurately and on time, including all pay elements such as salaries, overtime, bonuses, commissions, statutory payments, and deductions. 

• Maintain and update payroll information with employee information including new hires, terminations, tax codes, and personal changes for our external bureau. 

• Ensure full compliance with HMRC regulations, RTI submissions, and pension auto-enrolment requirements. 

• Coordinate with external payroll vendors as needed, reviewing and approving payroll calculations and output. 

• Manage payroll-related reconciliations and journals, collaborating with the Finance team to ensure alignment with general ledger and month-end close. 

• Handle payroll-related queries from employees with professionalism and clarity, providing timely resolutions. 

• Monitor and implement changes to payroll legislation, ensuring internal compliance and adapting processes as required. 

• Support internal and external audits by preparing payroll documentation and reports. 

• Drive continuous improvement in payroll processes and systems to enhance accuracy, efficiency, and compliance. 

• Collaborate with HR and Finance teams on cross-functional initiatives, including compensation planning, benefits administration, and HRIS/payroll system integrations. 

• Produce ad-hoc payroll reports and data analysis to support business decision-making and compliance reviews. 

Pension Coordination: 

• Oversee the administration of workplace pension schemes, including auto-enrolment and opt-outs. 

• Coordinate pension contributions with payroll and ensure accurate data submission to pension providers. 

• Act as the main point of contact for employees regarding pension-related queries. 

• Ensure pension schemes comply with UK regulations (e.g., The Pensions Regulator). 

• Liaise with pension providers and external stakeholders to ensure seamless pension administration. 

• Keep up to date with changes to pension laws and regulations, communicating these to relevant stakeholders. 

Compliance and Audits: 

• Ensure payroll and pension processes are compliant with relevant laws and internal policies. 

• Assist with internal and external payroll and pension audits. 

• Stay informed on employment law, tax regulations, and pension legislation updates. 

Key Requirements: 

• Proven experience in payroll processing, pension administration 

• Strong knowledge of payroll legislation, including PAYE, National Insurance, auto-enrolment pensions, and statutory payments. 

• Must be extremely organised and detail orientated with the ability to handle multiple tasks in a fast-changing environment 

• Proficiency with Microsoft Office Suite 

Benefits:

• Flexible Hybrid working 

• 33 days annual leave (including bank holidays) 

• Pension scheme 

• Wellness initiatives 

• Opportunities for training and development 

• Wellbeing Hub including Mental Health Support 

• 20% of Virgin experience days 

• 20% off FitBit products 

• 33% off Hussle Gym Membership 

• 40% off Garmin products 

• 30% off Ocushield