Events Coordinator

The Role

To coordinate all internal and external business and social office events. To ensure the event’s success through clear communication with colleagues, caterers and external contractors.

Location: London

Reportsto: Facilities Exec

Direct reports: n/a

Hours: 08:30 to 17:00 Monday to Friday

Duties and Responsibilities

• Manage the events spreadsheet for all client events held on the 7th floor
• Identify requirements and all operational details of the event.
• Organise chefs & menu choices, including dietary information and allergens.
• Arrange furniture moving contractors.
• Liaise with internal IT/FOH/Hospitality teams.
• Manage the event room bookings, through the portal and reception team.
• Update the global events calendars.
• Set up correctly for events, ensuring tablecloths, flowers etc. are organised before the event begins.
• Stock management; drinks et all fully stocked.
• Ensure permits and RAMs are provided.
• Budget management: ensure all stakeholders are fully informed of all costs, create PO’s and ensure invoices are paid promptly.
• Liaise with landlord re visitors and catered events.
• Resolve problems and enquiries prior to the event.
• On-site coordination; managing event setup, overseeing operations and troubleshooting any on-site issues.
• Planning of multiple events on the same day.
• Ensure H&S procedures are in place and adhered to throughout events process.
• Provide support across all floors, including meeting room furniture movements and room layouts.
• Report building faults and all other Facilities/H&S issues.
• Ensure client floor and back of house is immaculate at all times.
• Compliance of health and safety regulations in our office to maintain a safe working environment.
• To cover Reception holiday and sickness (training will be given).
• Ensure your own fire steward and manual handling training is kept up to date.
• Liaise with contractors working on site.
• Any other reasonable requests that fall under the Facilities remit, not listed but within reason, as requested by either the FE or FM.

Key Skills

• Confident with the ability to liaise effectively with internal and external stakeholders, colleagues, and suppliers.
• Organisational skills and attention to detail.
• An excellent team player, with the ability to work alone.
• A flexible and adaptable attitude.
• Self-starter, with a hands-on approach.
• Excellent time management skills and ability to multi-task, prioritise work and be proactive.
• Ability to manage budgets.
• Identifies issues and resolves promptly.
• Is widely trusted and seen as direct and honest.
• Acts with discretion, integrity and professionalism at all times.
• Positive outlook, seen as committed and enthusiastic.
• Problem solving skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.

What we can offer

New joiners are supported by an induction programme, and continuous development is a key focus of life at Teneo - learning and knowledge sharing are at the heart of this. We have an environment and culture that is focused on supporting your development and career progression. We support this with a dedicated Learning Team who provide a range of learning opportunities and personal development support.  

Given our client base you’ll be working on career-defining work that is exciting, rewarding and one where you can make a real impact to high profile projects.   

Teneo works with clients on complex issues and challenges that often require a multidisciplinary approach that leverage our main business segments – Strategy & Communications, Management Consulting, Financial Advisory, People Advisory, and Risks Advisory. You will have opportunities to work alongside our experts in these disciplines to develop and deliver an integrated solution. 

Company Benefits

• Competitive salary (depending on experience)
• 28 days holiday
• Discretionary bonus
• Annual salary review
• Pension (with company contribution: 5% of annual salary)
• Enhanced maternity and paternity leave (depending on length of service) and shared parental leave
• Private medical insurance
• Group Income protection
• Life assurance
• Cycle to work schemes
• Season ticket loans
• Regular social, cultural and charitable activities
• Flexible working with office laptop and phone provided

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,600 employees located in 40+ offices around the world.