Records Lead
- Line-manage a team of three setting objectives and conducting regular one-to-ones/performance reviews.
- Direct and oversee external contractors/service providers, ensuring services meet agreed SLAs and are delivered on time.
- Review and improve Records working practices to streamline processes and reduce unnecessary administration.
- Plan and deliver ad hoc Records projects, reporting progress, risks and benefits.
- Barcode and register all incoming archive and deeds items in Elite 3E Records Management System (RMS), including file/box contents where provided on storage forms or schedules.
- Return one copy of the completed registration form/schedule, with storage details added, to the relevant fee-earner's secretary.
- Process retrievals: search Elite 3E RMS, order items via providers' web portals, receipt/sign for deliveries, and check-out/check-in items accurately on return.
- Prepare consignments for collection (e.g., fill storage cages, arrange collections with the storage provider).
- Manage permanent withdrawals and update Elite 3E RMS to reflect final disposition.
- Undertake special Records-related tasks as required.
- Destroy client files in line with firm policy, retention schedules and data-protection requirements (e.g., UK GDPR); obtain and retain certificates of destruction.
- Maintain accurate chain-of-custody records and audit trails for all movements.
- Support Business Continuity and Health & Safety procedures relevant to Records operations.
Recommended Jobs
Employment Lawyer UK Challenger Banking Group
43433 Employment Lawyer UK Banking Group Our client is seeking an Employment Lawyer to join an established team within a fast growing UK banking group Responsibilities: Advising on all a…
Mobile Fitter (Network Rail)
An excellent opportunity has come up within our Torrent Trackside business for a Mobile Fitter to cover the West London, Woking and Guildford areas. This opportunity would suit a small plant fitter o…
Science Technician — East London
A large and well-resourced secondary school in East London is seeking a Science Technician to join its dedicated Science faculty from January 2026. Science Technician required from January 2026 E…
Senior Software Engineer (Product)
Hi &##128075; We’re Legl. Legl is building the operating system for modern legal services. We help law firms and regulated businesses replace manual, fragmented workflows with intelligent software…
Tax Partner / Director - US/ UK High Net Wealth (HNW) Tax - London, UK
Our client is a leading national accountancy firm in the heart of London. Their commitment to shaping a vibrant Economy in the UK is seeing them think differently about how they approach the complex …
Year 5 Teacher - Independent School in Richmond
An Ofsted-rated Outstanding independent school in Richmond is looking to appoint a dedicated Full-Time Year 5 Teacher from January 2026 . This is a unique opportunity to join an environment tha…
Customer Success Internship
Customer Success Internship (3 months) | Home Made Calling all students! Looking for a summer opportunity that’s exciting, impactful, and a little different? Join Home Made as a Customer Suc…
SEPHORA London - Explore Future Beauty Advisor Opportunities
Location: London, UK Type of contract: Permanent, Full Time 40h or Part Time At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connectin…
HR Business Partner
Job Title :HR Business Partner Job Category : Interims Location : Town Hall, London Borough of Havering Hours Per Week :36.00 Start Date :Immediate Start Start Time :09:00 End Time : …