Team Assistant - HNWI Family Office

On behalf of our client, we are looking for a proactive and tech-savvy Team Assistant to work alongside the Principal's EA providing day-to-day administrative support as directed. The role covers general office tasks, filing and record-keeping, running errands, and supporting the management of a busy office and Principal. The ideal candidate will be highly organised, adaptable, and comfortable using technology to streamline administrative processes. 5 Days office based.

Key duties for the Team Assistant

• Assist the Executive Assistant with daily administrative tasks - no job too big or too small
• Update and manage records, databases and documentation
• Manage diaries on an ad hoc basis for members of the team
• Provide ad hoc social media support
• Provide ad hoc administrative bookkeeping support, with the opportunity to learn new processes and systems
• Support general office duties such as inventory checks, scanning, printing and document management
• Coordinate courier services, post handling, office errands and lunches as required
• Help manage and collate expense receipts
• Ensure IT systems are working efficiently and liaise with providers as needed
• Maintain and update the website; ability to assist with social media posting is beneficial
• Help oversee a busy property portfolio as instructed by the EA
• Arrange maintenance and repairs, and liaise with contractors and service providers

The Ideal Team Assistant

• Strong organisational skills with excellent attention to detail
• Tech-savvy, with confidence using digital tools (e.g. Microsoft Office, Excel, Google Workspace, shared drives, task management software)
• Ability to manage multiple tasks and prioritise effectively
• Strong communication skills, both written and verbal
• Discreet, professional and able to handle confidential information
• Reliable, with a strong work ethic
• Flexible and willing to assist with a variety of tasks
• Kind and calm
• Positive attitude and a team player
• Comfortable working in a fast-paced, changing environmen

If this Team Assistant role sounds of interest, please apply today!

We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.