Accounts Receivable Clerk
Accounts Receivable Clerk: About the role
The Accounts Receivable Clerk plays a key role in maintaining the financial stability of the organisation by ensuring timely and accurate invoicing and effective management of accounts receivable. The postholder ensures that invoicing processes are efficient, customer accounts are well-managed, and outstanding debts are followed up in a professional and proactive manner. This role is essential in supporting cash flow, maintaining client relationships, and contributing to the organisation's overall financial performance. Key Responsibilities- Invoicing
- Prepare, generate, and issue accurate sales invoices in a timely manner.
- Ensure all billing complies with customer agreements, contracts, and company policies.
- Liaise with relevant departments to resolve discrepancies or delays in invoicing.
- Monitor and maintain invoicing schedules and billing cycles.
- Support month-end and year-end closing processes related to revenue and invoicing.
- Credit Control & Debt Management
- Monitor customer accounts and ensure payments are received within agreed terms.
- Maintain debt position spreadsheet and keep accurate and up-to-date records of payment statuses and customer interactions.
- Proactively chase overdue payments by phone, email, and written correspondence.
- Investigate and resolve invoice queries and disputes promptly to avoid payment delays.
- Escalate problem debts to senior management as appropriate.
- Reporting & Compliance
- Prepare regular reports on invoicing, cash collection, and aged debtors for internal review.
- Assist in audit processes by providing relevant documentation and reconciliations.
- Ensure compliance with relevant financial regulations and internal controls.
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