Finance Manager

POSITION PROFILE

The finance team is headed up by the CFO with a team of 13 people predominantly based in Twickenham.

The position of Finance Manager, is located in our Twickenham, London office and will report into the Head of Business Services. The position may require occasional travel to the French, Spanish, or Belgium offices.

POSITION SUMMARY

The position of Finance Manager is responsible for the timely and accurate reporting of all finance functions of the division across all entities. They will be expected to work closely with and support the other members of the Finance team (Accounts Receivable, Accounts Payable and Financial Planning & Analysis) as well as the wider Easyfairs UK & Global team providing a service for all things financial throughout the division.

The Finance Manager will be responsible for all accounting work in the Spanish, Algerian, Italian and French entities providing regular reporting to the Head of Business Services, Finance Director and HQ, ultimately culminating in year end preparation and liaison with auditors through the annual audit.

There are two Finance Managers within Easyfairs UK. While each will be responsible for specific entities it is necessary that there is cross cover for leave and holidays as well as support during busy times.

KEY RESPONSIBILITIES (include but are not limited to)

• Management of payroll services – payroll services are managed by outsource partners but management of these partners, the provision of information, correct reporting in the accounts, statutory payments, reconciliation of control accounts, support of new starters, etc remains the responsibly of this position.

• Preparation and submission of VAT and other tax returns in line with regulatory deadlines, reconciliation of all VAT control accounts and liaison with VAT authorities.

• Maintenance of all bank accounts for all entities – ensuring all entries are recorded accurately, reconciliations are completed on time, preparation of cash flow statements, managing funds availability, ensuring all credit card facilities are maintained and managed.

• Maintenance of all fixed asset registers for all entities – ensuring all assets are correctly reported in the accounts, depreciation is posted each month and carrying out physical checks where necessary.

• Managing intercompany balances with HQ and between entities – including managing bank sweeps, reconciliations, process of funds transfers and processing recharge invoices.

• Supporting the AP team with the management of employee expenses including the processing, reconciling control accounts and managing the relationship with Spendesk.

• Reconciliation of trade creditors with the AP team including reconciliations and control account management, review of all “non-vendor” entries, as well as various analysis reporting.

• Timely preparation of monthly management accounts for overheads – including review and posting of necessary accruals and prepayments, variance analysis to budget/forecast and detailed explanations of exceptional or extraordinary items.

• Monthly cost of sales reconciliations of nominal ledgers to the CMT in liaison with the Financial Analyst – ensuring deferrals and accruals are correct, costs are accounted for on the correct lines and reviews against budgets.

• Control of balance sheet accounts – including monthly reconciliations, cash flows and provision of supporting documentation.

• Management of Navision set up – including adding nominal codes, job codes, reconciliation between systems, closure of periods, year-end close and liaising with HQ regarding any upgrades.

• Management of the year end and audit process – preparation of year end accounts, audit information and act as the primary point of contact for all audit queries.

• Provision of data and support of monthly business services KPI reporting.

• Ad-hoc reporting or analysis as required by Finance Director or Head of Business Services, HQ, or other outside statutory bodies such as ONS.

CAREER DEVELOPMENT

This position is pivotal within the finance department and will have the opportunity to play a key role in system development, acquisitions and integrations as well as gaining experience of the wider finance function of AP and AR management and potentially budgeting and forecasting.

PERSON PROFILE

The ideal candidate should have a t least 3-5 years or more experience of working in a wide-ranging financial control role and be able to demonstrate a strong skillset of process driven financial control, effective time management and ability to manage improvement changes. Strong accounting skills and spreadsheet skills are essential as is experience of Financial Systems (experience of Navision in particular would be an advantage).

If this individual is a qualified accountant (ACCA/CIMA/ACA), this is a bonus however, this is not essential.

This is a demanding role and requires someone who can work autonomously, can manage their time and prioritise effectively. The successful candidate is likely to present themselves as being well organised, self-motivated, dedicated, meticulous and conscientious. This person needs to be professional, willing to accept responsibility, be results orientated and see themselves as an integral part of the finance team. This person will also need to be proactive and a people-person who is happy to collaborate and manage stakeholders.

Who are we?

Easyfairs is a pan-European event company. We organise and host more than 200 events in 14 countries (Algeria, Belgium, Denmark, Finland, France, Germany, Italy, the Netherlands, Norway, Portugal, Spain, Sweden, Switzerland and the United Kingdom) and we manage eight venues in Belgium, the Netherlands and Sweden. Our passion is to bring business communities and communities of interest together. We strive to “easify” the life of our customers and increase the return on their investment of time and money through all-in formulas, advanced technology and a customer-centric approach. The Easyfairs Group employs over 800 highly committed talents. Our commitment to excellence has been recognised several times. We were named Belgium’s “Entrepreneur of the Year®” in 2018 and Deloitte has named us a “Best Managed Company” seven years running (2019-25). The company is ranked 11th in the list of the world’s leading exhibition companies. We are also proud of being on the "Sunday Times Best Place to Work 2025" list!

Benefits:

🎂 Birthday Day off

🏡 Flexible working as well as hybrid working

👶 Enhanced family pay (maternity & paternity)

🚲 Cycle to work scheme

🚂 Interest free travel loans

📚 Free online academy to focus on professional development and upskilling

🧠 Specialist external performance coach services available to all employees

🤝 Employee assistance programme

👩‍⚕️ 24/7 access to our virtual GP service

🏆 Long service awards

💰 Pension as well as offering salary sacrifice

👪 Life cover

🔒 Group income protection

🍾 Fully stocked beer & wine fridge in the office

🎉 Regular company socials organised throughout the year

We understand that applicants can be put off applying for a job if they feel they don't fit all of the requirements. If you're excited about working for us and have most of the skills/ experience we're looking for, please go ahead and apply! Here at Easyfairs, we are passionate about the power of fostering a diverse, equitable and inclusive environment for our team to thrive in. We are proud to be an Equal Opportunity Employer.