Accounts Payable Coordinator FTC 12 months

At Fora, we’re fuelled by a desire to enhance the way people work. We’re here for the progressives, the forward thinkers, the status quo-challengers, the creators and the innovators. With signature hospitality, a like minded community of members and a re-energising wellness experience, Fora takes the grind out of daily work-life, so members can focus on what’s important – working productively, healthily and happily.

Our journey began over 20 years ago, when we opened our first location on London’s City Road. Since then, our collection has grown to over 60 distinctive workspaces across London, the UK and Germany, totalling 3.2 million sq ft of real estate. Over the last two decades we have welcomed approximately 300,000 members through our doors, with over 30,000 members today, and boast market-leading retention rates.

As a trusted workspace provider for teams of all sizes, from established brands to new ventures, our uniquely designed, flexible office spaces come with a range of exceptional on-site amenities and a dedicated Member Experience team to take care of all the day-to-day details. Ocado, The British Fashion Council and Pangaia are just some of the businesses who call a Fora workspace home.

Fora is London’s leading provider of flexible office spaces . All of our design-led spaces are open and supported by our dedicated front-of- house teams, five days per week. Fora is part of The Office Group, backed by Blackstone and Brockton Capital. We have ambitious plans to expand our collection of workspaces in the future, pioneering industry change through our conscious design and construction practices, and creating workspaces that empower our members to work in their own unique way. 

The role :

We are looking for an experienced Accounts Payable Co-Ordinator to join our finance team on a 12 month contract. This role requires a strong understanding of the end-to-end Procure-to-Pay (P2P) cycle, with a focus on high-volume invoice processing, purchase order invoice handling, and three-way matching. The person joining the team must thrive in an evolving environment and demonstrate a desire to drive change, a proactive mindset for continuous improvement and a self-starter that can contribute to a highly professional finance team.

Key Responsibilities

• Accurately process 500+ invoices weekly, including both PO and non-PO invoices, with a strong focus on accuracy and efficiency.
• Ensure compliance with internal controls and proper coding across multiple legal entities and business units.

• Performs P.O matching & validation to ensure accuracy before posting.
• Resolve discrepancies related to price, quantity, or delivery by liaising with procurement, vendors, and business approvers.
• Manage critical vendor accounts, ensuring timely payment and issue resolution.
• Conduct thorough supplier statement reconciliations and follow up on aged balances.
• Collaborate with internal stakeholders (e.g., Finance, Procurement, Operations) to support smooth AP operations.
• Use Excel (VLOOKUPs, Pivot Tables) to analyse data, support reporting, and identify exceptions.
• Identify and contribute to continuous improvement initiatives (e.g., automation, workflow optimisation, documentation of SOPs).

Requirements

• Accounts Payable experience of working in large multi site organisations such as hospitality , retail or real estate.
• Demonstrable experience of working with high volume.

• Strong understanding of Accounts Payable processes and end-to-end P2P workflow.
• Resilience & Adaptability – Works well under pressure in fast-paced environments.
• Problem Solving – Investigates and resolves discrepancies independently and promptly.
• Experience of using SAP

Benefits

• Flexible working hours
• Hybrid working - 4 Days in the office. 1 day WFH
• 28 days annual leave
• Birthday Leave
• 2 weeks work from anywhere
• Annual leave purchase scheme
• 5% Pension scheme
• Life Assurance
• Discounted Gym membership
• Season Ticket Loan
• Cycle to Work Scheme
• 25% Discount at Fora Cafes