Events Executive

This full-time role is an exciting opportunity for an Events Executive with 2 years’ solid professional events experience looking to take on a new challenge. The role includes end-to-end event management of approximately 15 events annually, which consists of networking receptions, corporate dinners, webinars, half-day forums and breakfast roundtables. The size of events will vary from 20 to 300 attendees and the majority of events will take place in London with some events requiring travel within the UK. 

The BVCA supports an environment that is based on merit and inclusiveness, where all employees can develop their full potential, irrespective of their race, gender, marital status, age, disability, religious belief, political opinion or sexual orientation.

The role will offer you:

• Full end-to-end event planning, management and delivery of designated events 

• Sourcing, recommending and booking venues for designated events within London and the UK 

• Liaising with the marketing team to ensure all event marketing activities are planned and carried out in advance of the event taking place and design work is booked in and created in advance (e.g., collateral such as programmes) 

• Liaising with venues to ensure setup, catering and AV requirements are met 

• Sourcing, recommending and booking relevant suppliers and speakers (where necessary) for designated events 

• Speaker and content support – including researching suitable speakers, issuing speaker invites, follow-ups and RSVPs, researching topics and themes 

• Collecting, collating and processing delegate bookings and feedback from each event and producing debrief reports for speakers and the events team 

• Delegate management; including event bookings, pre and post event correspondence such as confirmations, questionnaires and general enquiries 

• Maintaining records of attendee numbers and sales in CRM, Evocos and relevant spreadsheets and maintaining an online filing system for each event 

• Working on-site at each event to ensure smooth delivery, which involves travel around London and some overnight stays within the UK 

• Comprehensive post-event wrap-up which includes attendance surveys, reviewing feedback received, finalising budgets, chasing and processing invoices, ensuring revenue is accurately recorded, recording and reporting final attendance data, uploading attendance to CRM, drawing comparisons with previous year, full evaluation, analysis, recording and reporting of the event 

• Ensuring CRM is updated with relevant contacts, marketing lists, course bookings and survey results 

• Managing expenditure of event budgets ensuring contracts are negotiated and cost savings achieved wherever possible 

• Working with the commercial team to ensure gross profit achieved or exceeded 

• Providing status reports to Events Director post events 

Requirements

What you can offer us:

• 1.5-2 years events experience within the membership, charity or corporate sector 

• Strong project management skills and experience delivering a variety of events end-to-end for 100 delegates/attendees 

• Strong time management and organisational skills with the ability to manage multiple day-to-day tasks while maintaining high quality standards 

• Excellent attention to detail and proof-reading skills 

• Excellent written communication and presentation skills 

• Professional telephone manner combined with polite and persuasive communication skills 

• Collaborative and consultative approach 

• Positive, proactive attitude, with track record of using initiative, along with a strong work ethic 

• Competency using Zoom or an event platform 

• Experience of using both a CRM such as Microsoft Dynamics along with a CMS platform 

• Proficiency in the use of Microsoft Office including Outlook, Word, Excel and PowerPoint 

• Professional appearance and personal skills to act as a BVCA Events ambassador to both internal and external stakeholders 

• Willingness to work extra hours when required 

Benefits

Why come work for the BVCA? 

• Be part of the leading trade body for the private capital industry in the UK, supporting the growth of the industry and deepening the understanding of external stakeholders to the benefit of the industry
• Experience a friendly, engaged, and passionate work environment (with regular social activities) with a supportive culture
• A competitive salary, reflecting the technical requirements and seniority of the role, and a performance-related discretionary bonus
• Enjoy important benefits: 25 days holiday in addition to Bank Holidays; a 10% non-contributory pension; non-contractual day off for your birthday
• Life and medical benefits: life assurance (4 times salary); private medical Insurance for you*; health cash plan*; critical Illness and income protection insurance*; employee Assistance Programme – includes Mental Health support, Virtual GP, Nutrition advice and Financial wellbeing
• Other benefits: interest free season ticket loan; corporate discounts; reimbursement of up to 2 relevant professional institutes; generous support for professional and personal development, Cycle to Work Scheme