HR Operations Specialist

The Congress Planning Specialist is responsible for managing sponsorship, corporate membership, and contracting processes and payments for Global and Regional Congresses across disease areas. This position will play a key role in supporting the Congress project managers, as well as managing department projects and needs. What You Will Be Doing

• Initiates Sponsorship and Corporate Membership process and payments in Request Management System; ensures information is accurate, reconciled and closed out in Request Management System and Vertex's contracting system for all Congresses
• Tracks and manages Global Spend Transparency payments for all Congresses
• Manages Conference sponsorship tracker, researches deadlines and flags for the team
• Maintains and updates Congress Team Intranet (Vnet) page
• Prepares budget and payment status reports and documents needed for quarterly budget forecast meetings
• Supports cross-functional relationships with Medical Affairs, Meetings and Events, Legal, Corporate Compliance (OBIE), Procurement, and other groups.
• Responsibilities may also include providing administrative pre-congress planning support for congresses, Various annual leave entitlements
• A range of health insurance offerings to suit you and your family's needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being.
• Life assurance
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• Bachelor's degree in a relevant field such as life sciences, healthcare administration, or clinical research.
• Experience in clinical research, site management, or monitoring, with a solid understanding of clinical trial processes and GCP guidelines.
• Strong organizational and project management skills, with the ability to handle multiple priorities and deadlines.
• Strong communication skills (verbal and written)
• Ability to work well in teams and focus teams on goals/key deliverables
• Excellent project management skills
• Ability to complete goals within allotted timeframes and deliver high quality results
• Strong initiative and ability to identify issues and create solutions
• Ability to use and navigate systems (e.g. Cybergrants, Icertis, iProcurement, Congress Request System, Veeva)
• Ability to use Microsoft Office programs (Word, PowerPoint, Excel, Teams), as well as online meeting platforms (Zoom)
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