Expense Controlling Specialist

Role Summary:

The Finance Specialist will support the Finance Department by leading the review of employee reimbursement claims, monitoring special cost control for logistics and marketing communication (MarCom) activities, and participating in supplier selection processes with the logistics and marketing teams. The role requires high attention to compliance, accuracy, and cost efficiency, as well as effective cross-department collaboration to ensure transparent and well-documented financial operations.

Location: Uxbridge, London, UK（Fully-Office Based）

Type of Employment: Full-time

Responsibilities and Duties:

1. Individual Reimbursement Review

- Review and verify employee reimbursement claims to ensure accuracy, completeness, and compliance with company expense policies.

- Check supporting documentation (receipts, invoices, approval records) and ensure all expenses are properly categorized and recorded.

- Process claims in a timely manner and maintain organized documentation for audit readiness.

- Communicate with employees to clarify reimbursement rules and resolve discrepancies or policy issues when necessary.

- Follow up on the continuous improvement of the reimbursement system and related workflow efficiency, providing feedback to enhance user experience and internal control.

2. Special Expense Control (Logistics & Marketing)

- Monitor and control dedicated budgets related to logistics operations and marketing communication activities.

- Track actual spending against approved budgets and perform variance analysis, providing insights and recommendations for cost optimization.

- Collaborate with business departments to ensure cost planning, booking, and reporting are consistent with financial standards and company policy.

- Assist in periodic review of key spending areas and contribute to internal control enhancement.

3. Supplier Selection Participation

- Participate in supplier sourcing and evaluation processes with logistics and marketing teams.

- Assist in reviewing supplier quotations, cost breakdowns, and supporting documentation.

- Contribute to the supplier assessment process to ensure transparency, compliance, and cost-effectiveness.

- Coordinate with procurement and legal teams where necessary to ensure compliance with company procurement policy.

Qualifications & Experience:

- Bachelor’s degree in Accounting, Finance, or a related field.
- 2–4 years of relevant experience in expense control, reimbursement review, or procurement finance.
- Familiarity with SAP or similar ERP systems preferred.
- Solid understanding of corporate expense policies and internal control requirements.
- Strong analytical, communication, and cross-functional collaboration skills.
- Detail-oriented, responsible, and capable of managing multiple tasks under deadlines.

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD Europe BV located in Hoofddorp, Netherlands. BYD Europe BV offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.