Facilities Junior Project Manager - Supervising Associate - Permanent - Regional

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Facilities Junior Project Manager / PCM Junior Project Manager (Administration Workplace Services Portfolio)

Permanent

Location - any of the following offices, Belfast, Manchester, Leeds, Newcastle, Glasgow, Edinburgh, Reading, Luton, Bristol, Birmingham

Programme and Change Management (PCM) sits within the UKI Regional Operations team of Core Business Services and focuses on the delivery of strategic and critical CBS and firmwide initiatives.

The Role:

The project manager will join the team that focuses on the Administration and Workplace Services (AWS) portfolio in the provision and effective management of EY’s projects across its offices in the UK. This position will be responsible for managing and / or leading Facilities Real Estate projects in line with the AWS / PCM project process, specifically:

• Project management of capital projects in the UK, allocated via the yearly CapEx budget, or on an ad-hoc basis throughout the fiscal year
• Manage time, cost, quality, risk and relationships across the workstreams of the project.
• Support project lead in creating strategy and direction for the project team.
• Support project lead in ensuring project team remain focused on the strategy.
• Create and manage key project documentation: task tracker, budget, risk register, project plans.
• Preparation of documentation required for appraising project viability including; business case, return on investment, project charter, etc.
• Preparing and running competitive tenders (RFQs / RFPs) etc.
• Deliver of capital projects could vary in size and nature, with an expectation to run multiple concurrent projects throughout the entire project cycle that may include; meeting room AV upgrades, building CCTV installations, WC refresh works through to general office refresh works.

Specific tasks will include:

• Deliver outputs in line with agreed time frames and keep project documentation up to date.
• Identify dependencies and assist leads in working collaboratively/proactively with other initiatives.
• Review and provide constructive criticism on workstream outputs and ensure quality of deliverables.
• Coordinate meeting logistics and ensure readiness for sign-off gateways.
• General stakeholder management and manage flow of information in the project team (whilst encouraging workstreams to proactively collaborate).
• Own project budget (incl. invoicing), while working closely with procurement / legal to run competitive tenders, and undertake supplier evaluations / contract negotiations.
• Own project risk, escalating to Project Lead/Project Sponsor as required.
• Coordinate supplier relations, procurement, independence, legal, statutory, contract administration, etc.
• Connect team members with other internal/external teams as required.

Key attributes:

• Strong organisational skills. Ensure effective metrics are in place to enable accurate analysis and reporting on all projects thus enabling a proactive continuous improvement programme.
• Excellent communication and stakeholder management skills. Develop & maintain strong business relationships both internally and externally with the ultimate aims of ensuring business alignment and extracting maximum value for the benefit of all stakeholders.
• Strong project management skills with the ability to lead and motivate multi-disciplinary teams.
• Ensure that all projects take account of best practice in environment and sustainability issues, and comply with Health & Safety and other legislative requirements applicable to the service.
• Ensure compliance with relevant legislation and safe systems of work for all areas under line management responsibility extending to both project and day to day activity.
• Ensure best practice, project governance and external knowledge is maintained and shared with key stakeholders. Apply best practice techniques as appropriate.
• Ability to operate calmly under pressure and manage competing priorities.
• Quality assessment skills.
• Strategic thinker with an analytical mind.

Experience and Qualifications

• Experience of project management, programme management or a related area within facilities management / real estate.
• Experience of managing capital and revenue projects within a facilities management / real estate / workplace environment.
• Deep understanding of project management methodologies and experience in applying these in a large corporate environment.
• Strong understanding of financial planning & budgeting.
• Strong negotiation skills and commercially astute.
• Awareness of ISO standards, particularly 9001, 14001 and 27001.
• Statutory Compliance: Strong understanding of statutory compliance (eg, Health & Safety) and current legislation.
• Proficient in The Construction (Design and Management) Regulations 2015.
• Professional Membership: Association for Project Management (APM) with the APM Project Management Qualification (PMQ) or similar (PMI) is desirable, but not essential
• Experience of Change Management would be an advantage.

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