Head of Back Office (Hiring Immediately)

The Vault is actively seeking new talent, acknowledging that our people are the cornerstone of our strength and the assurance of our future success. We are currently looking for a Head of Back Office to join our team.

In this role, you will take full ownership of back-office operations, combining hands-on execution with the responsibility of designing, improving, and maintaining processes that support both regulatory compliance and business growth.

You will help us with:

• Set up, manage, and continuously improve back-office processes for the Digital Assets business
• Execute client orders, conduct settlements in cryptocurrency and fiat money
• Manage and keep up to date customer profiles
• Take ownership of projects focused on automation and the enhancement of internal back-office systems
• Maintain and supervise records for client and proprietary post-trade processing and digital asset payments
• Carry out and oversee daily and monthly reconciliations, ensuring accuracy and timely reporting to senior management
• Act as the main contact for external parties to resolve operational issues and ensure smooth workflows
• Keep internal systems and records aligned with regulatory standards and business needs
• Prepare and deliver client reports with a strong emphasis on accuracy and transparency
• Ensure timely preparation and submission of all reports required by regulators under CASP and MiCAR frameworks
• Communicate with clients and management regarding orders and operational matters, providing reliable support and clarity
• Tackle ad-hoc tasks and operational challenges with accountability and initiative

Requirements

• University degree in Finance or a related field
• Proven experience within back-office operations, ideally within the digital assets or broader financial industry
• Knowledge of regulatory frameworks, practices, and principles within the financial industry
• Experience in preparing and submitting regulatory reports to CySEC or similar authorities
• Strong analytical skills and attention to detail, with the ability to resolve discrepancies independently
• Language proficiency in English
• High computer literacy and confidence in working with various systems
• A proactive mindset with the ability to balance execution and process development
• Good command of English

You will have an advantage if you have:

• Knowledge of Cyprus local regime, MiCAR and other CASP regulation frameworks
• CySEC certificate
• Experience at working with record keeping in regulated business

Benefits

• Competitive salary;
• Annual performance bonus;
• Relocation to Cyprus and Visa support;
• Access to our Limassol offices, including daily drinks and snacks, as well as parking facilities;
• Working hours are from 9:00 to 18:00, with a shorter day on Fridays until 16:30;
• 24 working days of paid annual leave, in addition to statutory public and bank holidays in Cyprus;
• 14 working days of paid sick leave per calendar year;
• Work permit sponsorship and full support with all related arrangements;
• The opportunity to participate in corporate sports activities and events, and receive corporate gifts.