Billing and Accounts Receivable Clerk

Billing and Accounts Receivable Clerk:

The ideal candidate will have excellent accuracy and attention to detail and strong MS Office skills ideally intermediate level in Word and advanced in Excel. Will have prior experience with working in a Finance environment in particular Billings (time/material billing) and Sales Ledger and a high volume of invoicing to undertake a busy role. PRINCIPAL ACCOUNTABILITIES · Responsible for making sure that all timesheets, chargeable expenses and third party invoices for both London and Leeds offices have been input into the WAP system.

· Also assist with timesheet input where required.

· Running reports in SAGE 200 and transfer to the bespoke excel WIP database. Manipulate information and check for accuracy before printing each WIP report and distributing to Project Managers.

· Undertake monthly invoicing for teams responsible for including action relating to billing, transfer chargeable time, write offs, Credit Notes etc...

· Track all WIP reports and liaise with project managers if any reports are not returned.

· Responsible for distributing each month's WIP run.

· Inform accountant of any provisions and keep a detailed record of all provisions for yearly auditing purposes.

· Review and manage any Aged WIP with project managers to make sure that declared revenue is accurate and correct accounting procedures are followed.

· Update finance spreadsheets and client/project records accurately i.e. invoice table, WIP Report, Job Codes Spreadsheet and UNIT 4

· Weekly time reporting for various clients (where required) in order to raise invoices and approval for payment, using this report to raise accurate invoices.

· Responsible for sub consultants invoices including processing.

· Provide fee analysis to Project Managers on an ad hoc basis.

· Maintaining accurate records for the yearly auditing process and assist with Audit Queries.

· Produce missing timesheet report and chase all Project Managers at the beginning of the month

· Cover Billing during absences for agreed teams.

· Assist Accounts Co-ordinators as required.