Executive Assistant

About Us

Superyachts.com is the definitive luxury yachting and lifestyle website and a leading independent online resource for high-net-worth individuals seeking to charter, purchase, build or refit a superyacht. Reaching a global audience, we promote a wide range of businesses across the superyacht and wider luxury industries through our industry-leading digital platform.

In addition to media and advertising, we create high-end marketing content in-house, placing us in a unique position as a true one-stop shop for clients looking to elevate their brand presence within the Superyacht Industry. As we continue to grow, we are looking for a driven and personable Executive Assistant to join our talented team and support our ongoing success.

The Role

We are seeking a highly organised and proactive Executive Assistant to provide high-level support to senior leadership. This is a pivotal role requiring discretion, precision, and a naturally polished approach. As a trusted right-hand, you will ensure the seamless coordination of the Director’s day-to-day activities while playing an integral role in supporting the delivery of the Dominican Republic Superyacht Rendezvous playing a key role in assisting with event sales and partnerships.

You will be instrumental in managing communications, coordinating high-level meetings, and supporting client engagement processes to the highest professional standard.

Key Responsibilities

Executive Support

• Manage complex diaries, scheduling meetings and coordinating appointments
• Prepare meeting agendas, presentations, and briefing documents
• Attend meetings, take minutes, and track follow-up actions

Superyacht Rendezvous Support

• Support the Director in all aspects of the Dominican Republic Superyacht Rendezvous from a client sales, partnership, and administrative perspective
• Attend and assist in meetings with clients, partners, and stakeholders
• Manage follow-ups from meetings, ensuring all actions are completed in a timely manner
• Prepare reports, track progress, and maintain organised documentation
• Assist with drafting proposals, contracts, and client communications
• Support the overall sales process by ensuring leads and opportunities are followed up and managed effectively

Requirements

Available to start immediately

Diary and calendar management

CRM systems and document management

Proposal and contract preparation

Strong interpersonal and communication skills

Time management and multitasking

Note: This role will require travel, mostly to the USA and Dominican Republic. Applicants must have a valid passport and be admissible to the US.

Benefits

Global travel opportunities

Opportunity to work on a high-profile international superyacht event

Exposure to luxury brands and industry professionals