Procurement coordinator

Share this

Nebihe Cihan Studio is seeking a procurement coordinator to join its team in London.

Main responsibilities:

• work closely with the design team on sourcing FF&E items for projects
• organize and replenish materials library and request samples
• find new suppliers and organize monthly new supplier presentations
• onboard new suppliers and prepare protocols
• order for projects, including furniture, fabrics, equipment, lighting, bespoke items and soft furnishings
• receive invoices and ensure they are submitted for payment and schedule updated with details, save copies in the project file for reference and audit trail
• issue and track invoices
• communicate, negotiate and form relationships with suppliers
• finalize purchase details of orders and deliveries, and gather lead-times and share confirmations to the design team
• track deliveries into the warehouse and to project sites
• enter all the data on the internal procurement system, mark up deliveries and distribute to teams
• liaise with suppliers to ensure all goods are in within required time frames
• complete checks in the warehouse and on site
• gather all invoices and work closely with the finance department
• communicate with staff, client, suppliers and others in a professional and timely manner
• report directly to the creative director
• produce budgets, reports and project schedules
• organize for any additional or replacement items
• request refunds and organize collections
• respond to maintenance requests, gather snagging items and execute the snagging list with the required subcontractors to ensure it is complete
• advise warehouse to start to expect deliveries and send schedule of items to allow them to mark off when received
• re-specify items which are out of stock or on a long lead-time
• purchase vintage and send for reupholstery
• ensure everything is compliant with regulations
• keep budget on track

Requirements:

• must have excellent communication and negotiation skills
• must have ability to work under pressure and meet tight deadlines
• must have previous experience in a similar role and in an interior design company
• must be flexible and able to multitask
• must be a self-starter and able to take responsibility
• must have ability to build effective professional relationships with the team, clients, suppliers and subcontractors
• must have great skills in prioritizing workload and organizing to meet tight deadlines
• must be a driven, organized and motivated team player in a fast-paced team
• must have a high level of IT skills
• must have excellent proficiency in Excel and Adobe InDesign
• good knowledge in Studio Designer is a plus
• Italian speaking is a plus

Please apply via the apply for job button below.

Salary: Undisclosed