Personal Assistant
Job description
Personal Assistant to Senior Leadership
Role Purpose:
We’re looking for an experienced Personal Assistant to provide high-level support to the Investor Relations Director, Financial Controller (GFC) , and Director of Insurance . This role is pivotal in ensuring the effectiveness and efficiency of our senior leadership team.
Key Responsibilities:
- Plan and organise business meetings in line with financial calendars and quarterly review schedules.
- Proactively manage complex diaries and adapt itineraries to changing circumstances.
- Arrange detailed international and domestic travel itineraries, including visas and medical requirements.
- Liaise with internal PAs to ensure timely filing of reports and smooth coordination.
- Monitor schedule changes, identify potential clashes, and implement solutions to minimise disruption.
- Provide cover for senior PAs during busy periods and leave.
- Support with ad-hoc tasks such as conferences, research, and collation of year-end documentation.
- Distribute monthly management accounts via Board software platform.
- Collate and submit expenses for senior executives.
What We’re Looking For:
- Extensive PA experience at senior level within a major UK plc.
- Strong understanding of complex financial calendars and reporting cycles.
- Proven ability to build effective relationships with senior executives and stakeholders.
- Advanced IT skills (Outlook, Teams, Word, Excel, PowerPoint, Adobe).
- Experience planning complex international travel.
- Knowledge of Board software platform (desirable).
Attributes:
- Exceptional organisational and prioritisation skills.
- Strong interpersonal and communication abilities with diplomacy and discretion.
- Proactive, solution-focused mindset with attention to detail.
- Ability to anticipate needs and work independently under pressure.
Extra information
- Status
- Open
- Education Level
- Secondary School
- Location
- City of London
- Type of Contract
- Casual / Part Time Jobs
- Published at
- 24-12-2025
- Profession type
- Retail
- Full UK/EU driving license preferred
- No
- Car Preferred
- No
- Must be eligible to work in the EU
- No
- Cover Letter Required
- No
- Languages
- English
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