Administrator - Secretarial Services

We have an exciting opportunity to join our Business Services Centre team as an Administrator.

The main responsibilities of the role include:

• Undertake scanning tasks, saving documents to the document management system and liaising with the Reprographics Department where required
• Complete document engrossments in conjunction with the EAs/secretaries, including the binding or other ‘finishing’ of documents
• Create, prepare and assemble sales packs, court bundles and other exhibition materials
• Assist with the assembly or preparation or maintenance of court bundles and other exhibits
• Assist with specific projects for Legal and Support Departments, providing general office administrative support
• Demonstrate teamwork, provide cover within the team with flexibility to swap days working in the office where necessary
• Demonstrate enthusiasm to learn the requirements of key clients to ensure the correct processes and procedures are followed
• Undertake all other necessary tasks to support efficient filing administration process including scanning tasks, ensuring online registers are up to date, document management as necessary including saving documents to DMS and datasites and effective liaison with support teams to ensure effective completion of tasks
• Complete small or individual copying tasks that must be retained within the practice areas or are otherwise not suitable for completion by the Reprographics Department
• Proactive use of the workflow management tool in order to take full ownership of all tasks from start to finish ensuring that deadlines and business needs are met and communicated to users
• Deliver excellent customer service to internal clients by developing a good understanding of and awareness of partners, lawyers and department secretaries and practice areas as well as an understanding and awareness of the department’s working practices, quality standards, professional ethos and service delivery
• Proactivity in identifying ways to improve processes and ways of working, spotting opportunities to contribute to the continual improvement of the General Administrative Team

Other skills required

• Recent office administrative experience ideally gained within a law firm or another professional services firm
• A good typing speed with a high level of accuracy
• A good understanding of Word, Excel and Adobe
• Previous knowledge of a document management system is desired but not essential as training will be provided
• Some experience of legal documents
• Very good attention to detail and accuracy

Harleen Grewal

[email protected]