Document Controller - Major Projects

Date Posted:
2025-12-04
Country:
United Kingdom
Location:
Otis Vantage London, 10th Floor, Great West Road, Brentford, TW8 9AG, UK.

Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team.

Day-to-day responsibilities include:

• Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
• Checking that project document protocols are being followed correctly for all uploads
• Distribution of drawings and other documents internally
• Liaison with client and vendor document controllers to ensure quality standards are met
• Compilation and maintenance of project files
• Collation of the technical library throughout the life of the contracts
• Work with the quality manager to ensure that documents used are aligned with our documented processes
• Owning the design registers and maintaining their accuracy
• Completing Pre-Qualification Questionnaires and Certificates for Major Projects
• Creating and sending Site Fixing Folders
• Maintenance of Department Sharepoint
• Other project administration tasks as needed

To be successful in this role you will have the following skills/ experience:

• Strong administrative or archivist background.
• Strong IT skills including MS Word, Excel (including using macros) and SharePoint
• Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)
• Knowledge of Electronic Document Systems (EDMS)
• Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC
• Excellent attention to detail
• Be highly flexible and adaptable to constantly changing requirements and priorities
• Able to follow Standard Work documentation precisely
• To able to commute as needed to construction sites in central London and infrequently across the country.

What can we offer you?

• Strong remuneration package
• A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme
• A culture which encourages innovative ideas and appreciates our talent is the key to our success

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world's leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world's most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You'll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you'll gain working alongside the best and brightest, keep us connected and on the cutting edge.

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people-powered company, we put people - passengers, customers, and colleagues - at the center of everything we do. We are guided by our values that we call our Three Absolutes - prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at [email protected].

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