Payroll Specialist

About us

At Medius, we believe managing finance should be about strategy, not stress. That same mindset shapes not only the solutions we build, but also the culture we create for our people. We remove complexity, embrace innovation, and give our teams the freedom to focus on what truly matters — whether that’s transforming the future of finance with AI or finding balance to go home on time.

Founded in Sweden in 2001, Medius has grown from a local startup into a global leader in cloud-based spend management solutions. Today, thousands of organizations worldwide trust us to simplify accounts payable and spend management processes. Our journey has been driven by continuous innovation, a passion for technology, and above all — the people who make it happen.

We’re more than a software company. We’re a team of problem-solvers, innovators and collaborators working together to reinvent the category of accounts payable. Our solutions use Artificial Intelligence to eliminate manual work, bring clarity, confidence, and control, and empower finance teams of the future.

At Medius, our values guide how we work and grow together:

• Connect – We believe in the power of people—individually and collectively—and our success depends on understanding and respecting each other. We appreciate that ‘empowering finance teams of the future’ is an exciting endeavor, and we share it with everyone around us.

• Question – We enjoy the challenge of our work and the thrill of collaboration. We are not afraid to question ourselves and each other because we believe diverse perspectives can lead to better outcomes and that there is great power in resolution.

• Own – We are thorough, thoughtful, and decisive. We anticipate what’s next, what a customer might need, and then we deliver. That’s how we get things done. And that’s how we remain a leader. Customers trust us to do our job so that they can focus on what they do best.

At Medius, you’ll join a diverse, global community where curiosity is celebrated, ideas matter, and innovation never stops. If you’re passionate about technology, eager to make an impact, and ready to grow alongside a team that lives its values, Medius is where you can do your best work — your impact is global.

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Job overview

The Payroll Specialist at Medius is responsible for managing end-to-end payroll operations across multiple markets, including the UK and Ireland, ensuring accuracy, compliance, and timely delivery of payroll. This role involves processing monthly payroll for salaried and hourly employees, managing variable pay components, and ensuring adherence to all UK payroll regulations (PAYE, NI, pensions). The Payroll Specialist will act as a key liaison between HR, Finance, and external payroll providers (such as Deel or Activpayroll), handling employee queries, supporting audits, and driving process improvements.

The ideal candidate has proven experience in UK payroll processing, a strong grasp of payroll legislation, and excellent attention to detail. Experience with global, outsourced payroll operations and systems such as HiBob, ADP, Sage, or Deel is essential to this role. Exposure to payroll practices in either France, Poland, the USA, Canada, or the Netherlands is highly desirable.

Responsibilities and duties:

• Process monthly payroll for salaried and hourly employees
• Manage variable pay elements (bonuses, commissions, overtime)
• Ensure compliance with UK payroll legislation (PAYE, NI, pensions)
• Handle new starters, leavers, and contract changes towards the payroll provider
• Responding to employee queries regarding pay slips, tax codes, and deductions
• Collaborate with external payroll providers (e.g., Deel, Activpayroll)
• Support Payroll audits and reporting

Qualifications:

• Proven experience in UK payroll processing
• Strong understanding of UK payroll legislation
• Excellent attention to detail and numerical accuracy
• Strong communication and problem-solving skills
• Ability to work independently, while also thriving in a collaborative team environment
• Experience with global payroll operation in an outsourced setup

Nice to have skills:

• Previous experience in HiBob
• Proficiency in any of the following payroll software; ADP, Sage and/or Deel