Executive Office Assistant

Job Description

Office Assistant

Location: London

Contract: 6 to12-month contract (renewable)

About the Role

We’re looking for a friendly and enthusiastic Office Assistant to help create a welcoming and well-organised office environment. This is a great opportunity for someone at the start of their career , including recent graduates or candidates with limited or some professional experience who are eager to learn.

In this role, you’ll help support the day-to-day running of the office while being one of the first people that employees and visitors interact with. You’ll work closely with the London Office Coordinator and learn how a busy office operates while developing valuable workplace skills.

If you enjoy helping people, staying organised, and being part of a positive team culture, this could be a great fit for you.

What We’re Looking For

We welcome applicants who are early in their careers and excited to gain experience. You don’t need extensive experience — we value attitude, willingness to learn, and a positive approach .

Key qualities include:

• Friendly and approachable with good communication skills
• A positive attitude and willingness to learn new things
• Good organisational skills and attention to detail
• Ability to manage simple tasks and priorities with guidance
• Comfortable working with others and building good relationships
• A proactive mindset and enthusiasm for helping the team

What You’ll Be Doing

As an Office Assistant, you’ll help support the smooth running of the London office and assist the team with a variety of day-to-day tasks.

Your responsibilities may include:

• Welcoming visitors and helping create a friendly office environment
• Supporting the general upkeep and presentation of the office
• Helping maintain shared areas such as meeting rooms, kitchens, and breakout spaces
• Assisting with office supplies and ensuring stock is replenished when needed
• Helping coordinate deliveries and working with suppliers when required
• Supporting basic office administration and answering the main phone line
• Assisting with organising team activities and social events such as Cake Fridays or office celebrations
• Helping coordinate travel or hotel bookings for team members when required
• Working with colleagues across other offices to help keep processes aligned

You’ll receive guidance from the Office Coordinator and other team members as you build your experience.

What You’ll Gain

This role is a great opportunity to:

• Gain hands-on experience in a professional office environment
• Learn workplace organisation and coordination skills
• Develop communication and teamwork skills
• Get exposure to how a global company operates

About Us

We design, engineer and optimise products and services that improve the lives of millions of people around the world. With studios in the UK, Singapore, India and South Africa, we work globally.

We imagine, create and deliver products and services based on real user needs. We also partner with our parent company Zensar , a leading digital and technology solutions provider, to deliver digital transformation programmes for major brands.