Finance Assistant

The Opportunity for the Finance Assistant:

An exciting opportunity has arisen for a diligent finance professional looking to continue their career within a FTSE listed construction business with a track record of delivering high profile infrastructure projects.

This is a critical role within the Systems & Control function within the newly established finance shared services function that involves supporting several finance systems, including, but not limited to, E1, Concur and Mercur to meet business requirements.

The role will have responsibility for the management of the TEFA set up and maintenance for the business support functions for all group companies.

As part of the Systems and Controls team, the role will also include preparation of the monthly reconciliations of Agency statements and journals. Some other administrative responsibilities will include, but not be limited to, processing Goods Received Notes in E1 and running of TEFA reports for distribution to the relevant Finance Business Partner for business support functions.

The role includes exposure to project teams and other central finance functions, providing an excellent opportunity for a varied role with regular challenges. It provides the ability to work with a wide variety of teams from different functional backgrounds and the opportunity for continuous improvement.

The primary responsibilities for the Finance Assistant are:

Set-up all new Staff and Agency joining the business for E1 Timesheet Entry (including internal grade as directed by the line manager and HR) as and when required, for all business support functions (including, Consultancy, Work Winning and Group and Central Overheads) ensuring that the correct process and controls are followed.

On-going maintenance of TEFA personal records to ensure the data is accurate, facilitating rate updates and business units moves.

Work with the relevant finance teams and business partners to set up any additional Job Step/Job Type and WPS as required.

Process E1 Timesheets via SQ3 process (including Data Cleansing) ensuring smooth operation of weekly postings.

Monitor control reporting to identify missing timesheets and follow up with the relevant party to resolve.

Process E1Bill to ensure Off Payroll Worker data is updated in a timely manner and allowing prompt payment of their invoices.

Close E1 Business for completed Contracts/Bids, on an ad-hoc basis, as directed by the Finance Manager – Systems & Controls or the Senior Finance Manager – Systems & Controls.

Production of monthly Agency Reconciliation statements and journals, resolving any queries arising to ensure balances are controlled and include only justifiable entries.

Assist in driving standard processes for TEFA through principles of simplification, standardisation, and, working with the wider teams to automate where appropriate.

Maintain the TEFA data processes, controls, and documentation.

Support ad-hoc projects relating to system developments where necessary.

Deputise for the Finance Manager – Systems & Controls when required.

Qualifications:

Minimum 5 GCSEs graded 4-9 or an equivalent graded A-C.

Experience

Experience working with Timesheet solutions systems desirable.

Familiarity with Finance function day-to-day operations.

Collaboration with stakeholders and working to their deadlines.

Working with Oracle Enterprise One, or similar ERP system desirable.

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Finance Assistant looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.