Executive Assistant

Description

About Us:

At Sitecore, our mission is to simplify how brands reach, engage, and serve people by delivering intelligent, personalised digital experiences that connect the world. We empower the world’s most iconic brands to build lifelong relationships with their customers—seamlessly, smartly, and at scale.

As the leading provider of agentic digital experience software, Sitecore brings together content, commerce, and data into one composable platform that enables brands to deliver millions of meaningful, adaptive experiences every day. Trusted by global leaders such as American Express, Porsche, Starbucks, and L’Oréal, Sitecore helps brands transform engagement through experiences that are not only personalised but predictive and dynamic.

Our foundation is our people—a diverse, passionate, and collaborative global team spanning over 25 countries. We believe that every experience matters, and that belief starts with how we work together. Our values—empathy, accountability, clarity, and growth—guide how we lead, innovate, and connect. They are the behaviours that bring our mission and vision to life, every day, in every interaction.

As we continue to evolve, we are actively cultivating AI skills across our teams to unlock new levels of creativity, efficiency, and insight. From engineering to customer experience, AI capabilities are becoming integral to how we design, build, and deliver the next generation of digital experiences.

Learn more at Sitecore.com

What You Will Do:

• Day-to-day administration and coordination of all areas of executive support for our CRO and CFO
• Scheduling, calendaring, travel, invoice approval routing, and follow-up, meeting and office support, presentation prep assistance, and other administrative activities
• Handle travel arrangements and make frequent revisions as needed
• Schedule and coordinate numerous weekly and ad hoc meetings to include note-taking and follow-up
• Interact with key contacts, investors, and other C-level individuals
• Manage meetings for cross-departmental initiatives
• Some but limited travel
• Other duties as required

What You Need to Succeed:

• You will be a great fit on our team if you are personable, have a sense of humour, and a positive attitude
• 5+ years’ Executive Administrative Assistant experience to C level
• Professional demeanour – ability to engage at all levels with Sitecore employees, ELT, customers, and partners
• Calendaring – managing multiple calendars within a dynamic, fast-paced environment, across multiple time zones, countries, and continents
• Meeting coordination – setting up group meetings, note-taking, and follow-up on action items
• Travel coordination – researching global COVID restrictions and policies for travel, including airlines, transportation, lodging, meeting schedules, agendas
• Financial assistance – Approval of expenses and accounting support for PO’s in Coupa
• Excellent verbal and written skills
• Extremely high level of discretion pertaining to confidential information
• Expert on meeting technology, Microsoft Office, balanced skills across Word, Excel, and PowerPoint
• Superior time management and organizational skills

Equal Opportunities at Sitecore

Sitecore is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, colour, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status or any other local legally protected characteristic.

How We Hire

At Sitecore, we put a lot of care and time into who we hire. We believe that in order to build the best products, we need to build high impact teams. Our recruitment process centers around what we call the Life Story interview, a conversational-style interview where we get to learn more about you.