Executive Assistant to the Chief Commercial Officer
- Manage the CCO's calendar, meetings, and global travel arrangements, ensuring prioritisation of key commitments and seamless execution.
- Coordinate meeting logistics, prepare agendas, take minutes, and ensure timely follow up on action items.
- Assist with incoming communications, drafting correspondence as needed.
- Maintain organised, confidential filing systems for documents, reports, and executive records with easy access and discretion.
- Support day-to-day operations, including expenses and administrative duties.
- Travel with the CCO as needed to provide on-the-ground support and coordination.
- Coordinate cross-departmental projects and initiatives, tracking progress, ensuring alignment, and managing timelines.
- Support strategic and operational meetings by preparing materials, documenting outcomes, and driving follow-up actions.
- Assist departments with ad hoc requests and tasks to ensure smooth collaboration across the Commercial function.
- Conduct research and prepare briefing notes, presentations, and analysis to support decision-making.
- Assist in talent review management and colleague survey initiatives.
- Build strong relationships with internal and external stakeholders, acting as a key liaison for the CCO’s office.
- Manage executive presence for CCO including social media, internal communications, etc.
- Liaise with internal departments to ensure smooth information flow and project coordination.
- Prepare internal reports, meeting materials, and executive summaries.
- Handle confidential communications with discretion.
- Act as a primary point of contact for external stakeholders on behalf of the CCO.
- Manage professional correspondence, travel, and meeting logistics.
- Prepare briefings and presentations for clients, partners, and board members.
- A diploma or degree in Business, Administration, Office Management, or a related field is preferred.
- 5+ years of proven experience within a corporate or hotel environment, preferably in an international or multicultural work setting.
- 2+ proven experience supporting senior leaders, including managing complex schedules and handling confidential information.
- Experience with project coordination and participation in strategic initiatives.
- Excellent organisational and multitasking skills with the ability to prioritise effectively.
- Strong command of written and spoken English, with the ability to communicate effectively across different nationalities.
- Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint), Adobe Acrobat, Social Media web platforms and other office management software.
- Basic accounting principles is an advantage.
- Proactive and detail-oriented, with a high level of accuracy in handling documents and reports.
- Forward looking thinker and planner who actively identifies issues and proposes solutions.
- Team-oriented and collaborative, with strong interpersonal skills.
- Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
- MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
- Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
- Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
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