Logistics Coordinator (12 month fixed term contract)

What’s the role about?

We’re looking for a proactive and detail-oriented Logistics Coordinator to join our Logistics team and support the smooth flow of inbound goods into our UK warehouse.

This is a hands-on, fast-paced role focused on coordinating intake from suppliers and freight forwarders, ensuring deliveries are accurately booked, compliant, and received on time. You’ll play a key role in managing inbound data, supporting customs and compliance processes, and maintaining the systems and administration that keep both UK inbound operations and US intake management running smoothly.

This position is a 12-month fixed term contract.

Who you are

• Experience in a logistics, warehouse, or supply chain coordination role is desirable, but not essential.
• Strong administrative and systems skills, with confident use of Excel and Outlook.
• Highly organised, with excellent attention to detail and the ability to manage multiple priorities.
• A clear and confident communicator, comfortable liaising with internal teams and external suppliers.
• Proactive mindset, able to identify issues early and escalate appropriately.
• Comfortable working independently while contributing effectively as part of a wider team.
• Analytical and methodical approach, with the ability to work accurately with data and documentation.

What you’ll be doing

• Managing inbound intake bookings with freight forwarders, ensuring deliveries are scheduled in line with warehouse capacity.
• Maintaining and managing the Intake Diary, coordinating and adjusting bookings as required to support operational flow.
• Owning data flow between freight forwarders, internal systems, and warehouse teams to ensure accurate inbound and customs information.
• Ensuring all inbound and customs documentation is complete and accurate prior to arrival, escalating any gaps or risks.
• Supporting HMRC compliance requirements by maintaining accurate bonded warehouse records and carrying out proactive checks.
• Monitoring inbound deliveries and identifying any delays or risks to intake schedules, escalating where necessary.
• Supporting US intake management alongside UK inbound processes, ensuring accurate system updates and coordination across teams.
• Carrying out general logistics administration, including GRN receipting and updating systems such as Vision and Nova.

What we’ll do for you

• Competitive salary.
• Up to 65% employee discount.
• Access to exclusive sample sales.
• Aviva DigiCare+ wellbeing services.
• Medicash health support plan.
• Workplace pension contributions.
• Plus further workplace benefits.

If you want to start your story at Reiss as our Logistics Coordinator, don’t miss out - apply now!

#WeAreReiss

We recognise the importance and power of diversity within our business and, as such, we ensure that our people processes are fair, transparent and promote equality of opportunity for all candidates.

It is our pledge that candidates will not be discriminated against on the grounds of gender, gender identity or expression, pregnancy, marital status, age, race, colour, ethnic background, nationality, disability, sexual orientation, religion, religious or similar belief. Every individual will be treated with respect.

We know that some people won’t apply for a role unless they feel they meet all of the requirements listed. We want you to know that finding people who will add to our inspirational culture and have a learning mindset is incredibly important to us. Even if you feel you don’t tick all the boxes, we’d still like to hear from you.