Foundation Assistant

Dr. Martens is more than a brand - it’s a global icon with over 60 years of attitude, heritage, and cultural impact. We’re a thriving, values‑driven business powered by diverse thinkers, bold doers, and people who bring their whole selves to work. If you’re ready to make your mark, you’re in the right place.

At DM, our values guide everything we do: Be Yourself , Act Courageously , Show You Care . They’re not just words - they’re how we turn passion into progress.

WHERE YOU SIT

As our Foundation Assistant you’ll be part of the DM Foundation working closely with brilliant people across the business and reporting into the Head of Dr Martens Foundation . You’ll be right at the heart of fast‑moving projects that shape how we show up for our consumers - today and tomorrow.

WHERE YOU CONTRIBUTE

The Foundation Assistant sits within the Dr. Martens Foundation team, reporting directly into the Head of Dr. Martens Foundation. The role provides essential administrative and coordination support to ensure the smooth day-to-day running of the Foundation, with a particular focus on grants administration, payments, inbox management and scheduling.

The role works closely with internal teams such as Finance, Legal and Sustainability, as well as external partners and grantees, to support effective, compliant and well-organised Foundation operations.

The Foundation Assistant plays a key role in supporting the operational delivery of the Dr. Martens Foundation. By providing reliable administration, coordination and organisational support, the role helps ensure that grants processes, financial payments and communications run efficiently and accurately.

This role is critical in creating structure, consistency and responsiveness across Foundation activity, enabling the Head of Dr. Martens Foundation to focus on strategy, partnerships and impact.

CORE ACCOUNTABILITIES

As our Foundations Assistant, you will be responsible for:

• Grants & Financial Administration: Support end‑to‑end grants administration, including application logging, record‑keeping, milestone tracking, and coordination of grant payments with Finance, flagging issues or discrepancies as needed.
• Communications, Inbox & Diary Management: Manage the Foundation inbox and routine correspondence, ensuring timely responses and escalation where required, and provide diary and scheduling support for the Head of the Foundation.
• Records, Governance & Coordination: Maintain accurate, organised records across grants, payments and correspondence, supporting audit, reporting and governance requirements, and coordinating with internal teams and external partners.
• Process Improvement & Ways of Working: Support efficient day‑to‑day operations by identifying opportunities to improve administrative processes, organisation and overall ways of working.

KEY SKILLS & CAPABILITIES

Put simply, the key things we’re looking for are:

• Administrative Experience & Organisation: Experience in an administrative or coordination role (ideally in a charity or purpose‑led setting), with strong organisation, accuracy and attention to detail across data, records and payments.
• Time Management & Process Mindset: Able to prioritise effectively within a part‑time schedule, with a structured, methodical and reliable approach to work and continuous improvement.
• Communication, Collaboration & Discretion: Clear, professional written and verbal communication skills, able to work confidently with internal teams and external partners while handling sensitive information with discretion.
• Purpose Alignment: A genuine interest in social impact and alignment with the mission and values of the Dr. Martens Foundation

WHAT’S IN IT FOR YOU?

• Hybrid working
• Welcome free pair of Docs
• Buy as you Earn’ [AH1] Share scheme
• 65% off all Docs
• 50% off Accessories
• Pension Scheme through Aviva
• Life Assurance
• 25 Days Annual Leave + Bank Holidays
• Private healthcare
• 2 paid volunteer days per year

READY TO FILL YOUR BOOTS?

If you’re excited to own your impact, shape the future of an iconic brand, and grow your career in a place that champions individuality - we’d love to hear from you.

Application closing date: Friday 15th May 2026

At Dr. Martens, we are committed to creating an environment in which we can all be our best and bring our authentic selves to work. We encourage applications, regardless of race, colour, religion, gender, gender identity

or expression, sexual orientation, national origin, genetics, age, veteran status, or disability. Diverse and inclusive teams have a positive impact on our brand; helping us to speak authentically to our consumers.

We strive to develop a business where our people can thrive and feel empowered to express themselves. Because we believe everyone should feel supported and included whatever their role in the Dr. Martens community.