PMO Analyst - Maternity Cover

WSET’s purpose is to empower people through inspiring learning experiences across the globe. We offer a comprehensive suite of globally recognised qualifications in wine, spirits, and sake and are the world’s leading provider of drinks education, delivering over 140,000 exams each year in more than 70 countries via our network of Approved Programme Providers (APPs).

As a truly global organisation, we have teams in the UK, Australia, Canada, China, Hong Kong, Singapore, and the USA. The successful applicant will contribute to a culture of integrity, empowerment, dynamism, and inclusivity, helping our global talent innovate and thrive.

Please note: Employment is conditional on a successful background check. If you currently work for a WSET APP, eligibility may vary — please contact the hiring manager to discuss.

This is an exciting opportunity to contribute to the ongoing digital transformation of WSET. Working within the IT & Projects Department you will have hands-on responsibility for overseeing the project lifecycle, securing and improving standards and consistency. Contributing to the creation and maintain a centre of excellence for project management.

Overall Responsibility

• Establish framework, structures, and processes to continuously support the management of projects, programmes, and portfolio work throughout the organisation ensuring alignment to the business strategic direction

• Manage online information & repositories (Teams & SharePoint), to ensure project documentation and information are up to date and easily accessible to stakeholders.

• Implement processes to improve project communication and limit information silos and miscommunications

• Create, maintain, and standardise a library of documents, models, and reporting templates across project delivery

• Support overall Portfolio Governance through triaging new project ideas and proposals

• Develop and maintain an overview of project resource capacity across the Portfolio

• Monitor and track the status of active Projects and Programmes for senior stakeholder and leadership visibility

• Produce relevant status reports and additional information to support the operation of leadership level governance meetings

• Assist Project Managers with updating and maintaining the control documents (RAID, Action & Decisions, Complex Project Plans, Benefits, Training, Comms & Resource logs)

• Provide health checks for portfolio, programmes, and projects to promote best practice through conducting audit & peer reviews

Person Specification

Essential

• A track record of successful delivery in PMO roles within an IT and Business change environment.

• A firm understanding of the importance that PMO has on good project and programme management.

• Knowledge of project management methodologies (Prince2, Agile)

• Excellent communication skills for stakeholder and third-party vender collaboration

• Safeguarding organisational knowledge and learning

• Strong attention to details and technicalities.

• Ability to interpret complex project data and summarise to multiple audiences

• Self-motivated

Desirable

• A professional qualification such as PRINCE2, PMP, Agile, Scrum,

Have a high level of Emotional Quotient (EQ) and empathy to support team wellbeing

Experience of working with Asana

UK Benefits  

Annual Leave - 27 days pa + public holidays, increases with service; ability to buy/sell 5 days

Pension (Generous options available after three months)

Health insurance (after three months):

Vitality scheme - post probation - Access to virtual GP appointments, Rewards include Caffe Nero drinks, Cinema Tickets, Apple Watch, Cash Back on Waitrose shopping, 75% off at Champneys, 6 month subscription with HeadSpace, Discounted Weight Watchers membership and gyms, Smoking Cessation day worth £300 and half price health screens

Eye voucher scheme

Food and drink in the office

Nespresso coffee makers and a range of other drinks, fruit, cereals, soups

Season ticket & gym membership loan scheme

Group income protection scheme

EAP

24/7 confidential help and support from trained counsellors and advisors

Death in service

4x annual salary paid to nominees with associated bereavement support for family

Enhanced family friendly leave and pay

Celebration vouchers

Cycle2Work scheme

Discretionary bonus

Development - WSET's in-house training and qualifications in Wines, Spirits, Sake and Beer as well as other professional development opportunities

DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned, at any time.