Data & Systems Administrator (London)

We are Hestia. We make a difference.

At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. Our mission is to empower individuals to rebuild their lives and achieve independence. Right now, we are looking for a HR Systems & Data Administrator to play a pivotal role in our HR Team.

Sounds great, what will I be doing?

In this role, you will support the effective management of Hestia's HR systems and people data, ensuring organisational structures, jobs, posts and reporting lines are accurately maintained within ResourceLink. Working closely with HR colleagues and HR Business Partners, you will provide high-quality workforce information to support organisational change and business needs.

You will help maintain the accuracy and integrity of people data through regular audits, reporting and data quality improvements. The role will also involve producing HR reports, supporting the administration and development of ResourceLink, and helping to implement more efficient processes, workflows and automation across the HR function.

You will play an important part in providing workforce insights, supporting managers and HR colleagues with organisational structure information, and ensuring all data is managed in line with data protection requirements and organisational policies.

What do I need to bring with me?

You'll need to be able to demonstrate the core skills this role requires as well as match our values and mission. You don't have to tick all the boxes right away; the important thing is that you're willing to learn. We also value lived experience of the areas we support, so if you feel comfortable, please do mention this on your application.

You will have excellent communication and organisational skills, with the ability to manage a busy workload while maintaining a high level of accuracy and attention to detail. You will be a proactive problem-solver who can work both independently and collaboratively, while handling sensitive information with professionalism and confidentiality.

You will bring previous HR administration experience within a fast-paced environment, along with experience of using HR systems and producing reports from workforce data. Strong IT skills are essential, particularly in Microsoft Excel, including the use of pivot tables and VLOOKUPs.

Experience of SQL and Microsoft automation tools, such as Power Automate, would be advantageous.

Interview Steps

We keep our interview process simple, so you know exactly what to expect.

• Shortlisting call: We have a team of dedicated recruitment specialists who will speak to you about your experience, motivations and values. They will also tell you about all the great work we do!
• Face to face interview: Now you will have face to face interview with the hiring manager. Our interviews are value and competency based.

Don't be alarmed if there are other stages in the process, it's all part of the plan for some of our roles.

Our commitment to Equality, Diversity, and Inclusion

Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.

We are a disability confident employer

Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.

Safeguarding Statement

Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.

Important Information for Candidates

If your application is successful, please be aware that you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed.

We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered.