Facilities Administrator - Fixed Term Contract up to 3 months

Kurt Geiger | About Us


We are an inclusive, creative footwear and accessories brand powered by kindness. We want to empower our talent to be confident and true to themselves, the London way. London is our home, our heartbeat, and we draw inspiration from the energy and spirit of the city; its diversity and creativity. For over fifty years our team of in-house shoe and accessory designers have been creating authentic, distinctive designs from our London headquarters. The rainbow is our signature. It represents the good energy and love we have for our community and the many ways we collectively express our individual style.

We Are One: For Love | For Diversity | For Change | For Equality | For Kindness | For Freedom | For Unity Against Racism

Overview:
As the Facilities & Health & Safety Coordinator, you will be the first point of contact for all store maintenance and Health & Safety matters. You’ll play a key role in supporting the Retail Facilities Manager by ensuring timely and efficient maintenance services across the store portfolio, while upholding safety and compliance standards.

Skills & Competencies:

• Excellent organisational and multitasking abilities.
• Solid understanding of Health & Safety regulations in the workplace.
• Strong communication and interpersonal skills. Confident communicator, face to face, email and telephone.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, etc.).
• High attention to detail and commitment to maintaining high-quality standards.
• Able to work independently and collaboratively within a team.
• Excellent customer service skills

Requirements

Key Responsibilities:

• Act as the main contact for all store maintenance and Health & Safety queries by monitoring dedicated email inboxes and logging incoming requests.
• Raise maintenance jobs with contractors/suppliers and escalate issues when necessary.
• Create and manage purchase orders and job logs.
• Process invoices and liaise with the finance team to ensure timely payments.
• Track maintenance spend, assist with budgeting, and monitor cost control.
• Set up new suppliers in coordination with the finance team and MaintainX system.
• Coordinate facilities-related services for new store openings, including PPM scheduling and utilities setup.
• Work with the project team during store closures to cancel utilities and services efficiently.
• Maintain accurate records of PPM schedules, repairs, and inspections.
• Update and distribute Out-of-Hours contact information to stores and regional managers.
• Conduct site visits to assess maintenance and Health & Safety needs, and become familiar with store fittings, fixtures, and décor standards.

Benefits

• Free 24 hour virtual GP access
• Enviable staff discounts
• Harrods discount
• Half Day, Pay Day Friday (once per month)
• Exclusive Staff only Sample sales
• Summer Hours - 2pm Friday Finish
• Active social committee who arrange a variety of activities such as office drinks, quizzes, free lunches, movie nights, and bring your dog to work day.
• Nail Technician on site for free gel manicure or pedicure, on a monthly basis.
• Football team, all welcome.
• Gym discounts
• Enhanced pension scheme including life assurance

If you’re successful, you will work for a business which recognises that amazing people are the key to driving our business forward and fulfil our vision of being the world’s leading multi-channel retailer of luxury branded shoes and accessories. We are a fast-paced business where no two days are the same, so you will need to be adaptable; but we will reward your hard-work, commitment and loyalty with a fantastic benefits package and very real opportunities for progression.

We Are One: For Love | For Diversity | For Change | For Equality | For Kindness | For Freedom | Against Racism