Administration Business Lead

Job Description:.

Are you an experienced administrative professional looking for your next challenge?

Our client, a global asset manager in London's city centre, is recruiting for an Administrative Business Lead on an initial 9 month contract. This role supports the Head of International Government Affairs & Public Policy and the wider team.

This is a full-time position which requires you to be in the office 4 days per week.

Skills/Experience:

Proven experience in a corporate administrative or business support role, ideally within corporate affairs or financial services.

Proven ability to work confidently with senior leaders in a fast-paced environment.

Exceptional communication and interpersonal skills, with a high level of emotional intelligence and discretion.

Strong organisational skills with the ability to think ahead and anticipate needs.

Proficiency in Concur, Microsoft Office suite, and comfort with learning new systems and technologies.

Core Responsibilities:

Act as a strategic partner in managing the Head's calendar, priorities, and meeting preparation, with a strong sense of discretion and confidentiality.

Coordinate complex international travel arrangements using Concur, ensuring seamless logistics and preparation of relevant materials.

Lead on administrative tasks including calendar management, visitor reception, and coordination of internal and external meetings across global time zones.

Collaborate with the executive business manager and COO team on internal meetings, events, and strategy sessions.

Demonstrate agility in adjusting schedules, solving problems, and re-prioritising tasks as business needs evolve.

Produce high-quality presentations and reports using Microsoft Word, Excel, PowerPoint, and Adobe.

Manage expenses and compliance processes including Gifts & Entertainment and expense reporting using Concur.

Foster productive working relationships with stakeholders across the organisation, acting as a trusted point of contact.

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16101

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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