Experienced Studio Co-ordinator

Job description

Studio Co-ordinator at Leading International Architecture Practice

Location: Central London (On-site)

Join a globally recognised architectural studio celebrated for its innovative, award-winning designs. We are seeking an experienced Studio Co-ordinator to become an integral part of our London team, supporting the smooth running of our operations and contributing to the delivery of large-scale, mixed-use projects worldwide.

About the Role

As Studio Co-ordinator, you will be the backbone of our London office, ensuring efficiency and organisation across all aspects of administration and office management. This is a permanent, full-time position based on-site, offering the opportunity to work in a dynamic, collaborative environment where creativity and professionalism thrive.

Key Responsibilities:

• Manage all incoming calls, emails, and enquiries, ensuring timely and professional responses
• Welcome guests, clients, and consultants, maintaining a positive first impression of the studio
• Oversee daily post distribution and outgoing mail
• Maintain office calendars and team whereabouts
• Provide administrative and HR support to Directors and project teams
• Organise meetings and events, including room bookings, catering, logistics, and presentation materials
• Handle secretarial tasks such as expense management, document editing, and filing
• Coordinate travel arrangements and liaise with suppliers for office needs
• Supervise housekeeping and ensure compliance with studio policies and standards
• Assist with building operations and maintenance
• Support document control and ISO quality assurance processes
• Champion equity, diversity, and inclusion across all workstreams

Skills and Qualities:

• Legally eligible to work in the UK
• Fluent in spoken and written English
• Highly organised, proactive, and able to manage confidential information
• Strong interpersonal skills with the ability to work independently and collaboratively
• Calm under pressure, adaptable, and resilient
• Professional, punctual, and reliable

Experience and Knowledge:

• Previous experience in a similar administrative or office management role
• Degree-level education (or equivalent)
• Proficiency in MS Office (Word, Excel, Outlook, Acrobat)
• Basic knowledge of Adobe InDesign and Photoshop
• Familiarity with Smartsheet and ISO quality management systems is advantageous

This role offers the chance to work in a creative, fast-paced environment where your organisational skills will make a real impact. Flexibility and a positive attitude are key, as responsibilities may evolve to meet the needs of the studio.

How to Apply

We are an equal-opportunity employer and welcome applications from candidates of all backgrounds.

Extra information

Status

Open

Education Level

Secondary School

Location

City of London

Type of Contract

Casual / Part Time Jobs

Published at

26-12-2025

Full UK/EU driving license preferred

No

Car Preferred

No

Must be eligible to work in the EU

No

Cover Letter Required

No

Languages

English