Administrator

hybrid working pattern (3 days in office, 2 days at home).Please note, there is no sponsorship or visa support available for this job.Salary range: £24,600-£26,000Key Relationships - Head of Shared Services; Head of Sales & Marketing, ; Sales Team;, Operations Team, External contractors and partners.Why come and work with us at Aspen?As part of the Aspen team, you will receive a competitive salary & benefits package, be part of an exceptional training and development programme and work as part of an essential team. We acknowledge and reward talented, hardworking individuals by providing them with fully supported opportunities for growth and development.What does success look like in this role?Success in this role means delivering clean, accurate, timely commercial and finance administration that keeps Sales, Shared Services, Operations, and Finance running smoothly - while consistently demonstrating Aspen's core values.Purpose of the RoleThe purpose of the Shared Services Commercial Coordinator role is to ensure the smooth, accurate, and timely administration of Aspen's commercial, operational, and finance workflows. This role provides essential coordination across Sales, Shared Services, Operations, and Finance-processing orders, managing procurement, maintaining financial accuracy, supporting AP/AR activities, and delivering reliable administrative support that keeps the business running efficiently and professionally.This role is key to ensuring smooth commercial, financial, and administrative processes across the business. By coordinating orders, procurement, and customer communications within Shared Services, you help enable seamless service delivery, strong financial control, and an excellent customer experience.ResponsibilitiesSales Order Processing & Procurement Administration - Preparing quotes and procurement checks for qualified opportunities - Coordinating with suppliers to confirm stock, pricing, and lead times - Processing orders end-to-end from CRM

• PO NetSuite order invoicing - Raising and validating purchase orders in line with supplier terms - Tracking supplier confirmations, deliveries, and escalation of delays Shared Services Administration & Team Cover - Providing admin cover for Shared Services inboxes, customer updates, document preparation - Supporting customer communication (status updates, confirmations, scheduling) - Ensuring documentation, records, and job files are complete and stored correctly - Assisting with general business administration tasks across departments Finance Support (AP/AR) & Documentation Accuracy - Completing PO 3-way matching and validating supplier invoices - Assisting with customer invoicing and maintaining accurate AR records - Supporting credit control through reminder emails, updating records, and making direct customer telephone calls - Ensuring clean audit trails across CRM, NetSuite, and Vantage Systems, Compliance & Data Accuracy
- Maintaining accurate, up-to-date data across internal systems - Following defined SOPs to ensure consistency, compliance, and traceability - Supporting internal reporting through accurate documentation and timely updates Competencies and RequirementsKnowledge and Experience- Experience in order processing, purchasing, or supply chain admin - Previous exposure to credit control or customer account management - Understanding of 3-way matching, invoicing, or basic accounting processes - Experience within an MSP or technology environment - Strong system literacy, especially Excel, CRM, and ERP tools Skills / Abilities- Experience in administration, finance support, sales operations, or procurement - Strong organisational skills and meticulous attention to detail - Ability to work at pace while maintaining accuracy - Confidence using CRM/ERP systems (NetSuite experience desirable) - Strong numerical skills and familiarity with finance processes (AP/AR) -, Administrator - UKFull-Time - 6 month FTC | Reports to Project Co-OrdinatorCircet UK are looking for an Administrator to join our team. This is a great opportunity for someone who is organised, reliable, and looking to build a career in administration within a supportive..., Our team is the best in the industry - is it time for you to join us? The Role: Our nationwide Trenching and Shoring division hire a range of equipment across the construction, utilities and infrastructure industries to identify the correct solution to support excavations..., Service Coordinator - FTC 12 MonthsORONAs activities are focused on the design, manufacture, installation, maintenance, and modernisation of lifts, escalators, moving ramps and walkways. Operating in 100 countries , we have 330,000 lifts worldwide using our technology...., If you enjoy providing great service and working in a team, we have just the opportunity for you at our East Kilbride Vets4Pets practice on a fixed term contract to cover maternity leave.What Your Typical Day Will Look LikeYour focus is to provide an exceptional service to..., Administrator - UKFull-Time - 6 month FTC | Reports to Project Co-Ordinator Circet UK are looking for an Administrator to join our team. This is a great opportunity for someone who is organised, reliable, and looking to build a career in administration within a supportive..., Service Coordinator - FTC 12 Months ORONAs activities are focused on the design, manufacture, installation, maintenance, and modernisation of lifts, escalators, moving ramps and walkways. Operating in100 countries, we have330,000 liftsworldwide using our technology. With2..., Administrator - UKFull-Time - 6 month FTC | Reports to Project Co-Ordinator Circet UK are looking for an Administrator to join our team. This is a great opportunity for someone who is organised, reliable, and looking to build a career in administration within a supportive... © 2025, Jobsora.com
Clear written and verbal communication skills - Ability to prioritise and manage workload in a fast-moving environment - A proactive, solutions-focused mindset and willingness to learn Personal Qualities and Attributes- Customer-focused with a desire to deliver consistent, high-quality service - High attention to detail and strong transactional accuracy - Ability to take ownership and follow tasks through to completion - A collaborative team player with a willingness to support colleagues - Strong communication skills, including liaising confidently with suppliers and customers - Commitment to process improvement and operational efficiency - Self-motivated, organised, and disciplined - Comfortable working cross-functionally across Sales, Ops, Shared Services, and Finance If you feel you have the necessary skills and experience to be successful in this role, click on "APPLY" today, forwarding an up-to-date copy of your CV for consideration in the first instance. We look forward to hearing from you.Covering letter is preferable but not required.No agencies please.Job Type: Full-timeBenefits:Company eventsCompany pensionFree parkingHealth & wellbeing programmeLife insuranceOn-site parkingSchedule:Monday to FridayEducation:A-Level or equivalent (preferred)Experience:Customer service: 2 years (required)Administrative/Finance experience: 2 years (required)Language:English (required)Licence/Certification:Driving Licence (preferred)Work Location: In-office, Cambuslang during onboarding phase (expected to last 2-4weeks). Thereafter, hybrid remote (3 days in office, 2 days remote). Must live within commuting distance of Cambuslang/ Central Belt of Scotland.Application deadline: 19/01/2026Reference ID: ASPEDSSCC10122025Expected start date: 02/02/2026 Similar jobs, A major global organisation based in Glasgow (hybrid) are looking for an experienced Senior IT Service Manager , to join their growing operations team. If you're passionate about ITIL, thrive in high-pressure situations, and love driving improvements that make a real..., Administrator - UK Full-Time - 6 month FTC | Reports to Project Co-Ordinator Circet UK are looking for an Administrator to join our team. This is a great opportunity for someone who is organised, reliable, and looking to build a career in administration within a supportive...
We are Aspen Solutions and we are now recruiting.We provide flexible IT sales and support our customers can trust. Our experienced team care deeply about customer needs, and we build long-lasting relationships that challenge us to consistently be the best. We now have a fantastic opportunity for an experienced Shared Services Commercial Coordinator to join our Shared Services team, supporting Sales, Operations, and Finance as we continue our growth journey. We are a fast-growing Managed Service Provider based in Glasgow, dedicated to delivering innovative, reliable, and secure technology solutions across multiple sectors. As the business continues to expand, we are looking for talented, motivated individuals who thrive in a fast-paced, detail-driven environment. About usWe are professional, agile and innovative.Our work environment includes:Modern office settingWork-from-home daysWellness programmesGrowth opportunitiesWork Pattern: Office based during onboarding phase (2-4 weeks), then, We are Aspen Solutions and we are now recruiting. We provide flexible IT sales and support our customers can trust. Our experienced team care deeply about customer needs, and we build long-lasting relationships that challenge us to consistently be the best. We now have a..., We are seeking a talented individual to join Mercer Marsh Benefits in Glasgow. This is a hybrid role that has a requirement of working at least four days a week in the office. The role: Client Services AdministratorWe are recruiting a Client Service Administrator to join..., Company DescriptionAt Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome..., We are Aspen Solutions and we are now recruiting.We provide flexible IT sales and support our customers can trust. Our experienced team care deeply about customer needs, and we build long-lasting relationships that challenge us to consistently be the best. We now have a...
Logistics Team MemberSalary £27,498 - £32,350 (pro-rata)Location: Cambuslang6-9 months fixed term contract37 hours per week (7.30am-3.30pm Mon-Fri)Help us create a better future, quicker!At ScottishPower, our people are our greatest asset. We're looking for individuals...