Finance Assistant - Accounts Payable

eight&four Group is an independent group of specialist agencies. Since 2008 we’ve been building an integrated, digital-first offering that combines content excellence with channel best practice to drive performance across our client base.

As a values-driven Group, our people are our power. We stay ahead of the game by hiring smart thinkers and giving them back what they put in: through rapid progression, industry-leading benefits and a culture which has been named in Campaign’s Best Places to Work for 7 years running.

We are excited to welcome a  Finance Assistant (Accounts Payable) to support the growth of our dynamic and expanding Group.

The eight&four Group Finance team is a dedicated four-person team providing end-to-end financial reporting and support across our three group agencies. As a central support function, we ensure seamless financial operations while enabling each agency to thrive creatively and commercially. We are seeking an  Accounts Payable expert  to take ownership of the AP function across all agencies. Reporting to the Head of Finance, this hands-on role requires someone who is proactive, independent, and ready to elevate their career.

 You will be responsible for:

Bank Transactions

• Manage and process daily bank transactions across all accounts within the group.
• Conduct monthly bank reconciliations, ensuring all transactions are fully supported and accurately documented.
• Allocate cash accurately, addressing and resolving any discrepancies immediately.

Accounts Payable

• Accurately register and process all supplier invoices across the group in accordance with group accounting policies.
• Prepare and process weekly payment runs, ensuring timely and accurate supplier payments, including uploading to the bank.
• Reconcile supplier statements regularly to ensure all invoices are accounted for in the ledgers.
• Process credit card expenses, employee reimbursements, and Pleo expenses in compliance with company policies.
• Set up new suppliers in Paprika and bank systems, ensuring proper documentation and compliance.
• Conduct regular reviews and maintain the supplier ledger, ensuring accuracy and completeness.
• Build and maintain strong supplier relationships, promptly resolving any discrepancies, queries, or disputes.

Requirements

• Experience: Proven experience in a similar role, ideally with familiarity or expertise in using Paprika software.
• Motivated and Passionate: A self-motivated, hardworking individual who is passionate about their work and strives for excellence.
• Organisational Skills: Exceptional organisational skills with the ability to prioritise and manage workloads effectively, even under pressure.
• Multitasking: Skilled at multitasking and handling multiple priorities simultaneously.
• Quality Focus: Strong commitment to delivering high-quality, accurate work.
• Deadline-Oriented: Capable of adhering to strict monthly reporting deadlines.
• Detail-Oriented: Diligent and meticulous, with excellent attention to detail.
• Solution-Oriented: able to problem solve and working independently - not waiting to be spoon-fed instructions.
• Positive Attitude: A positive and flexible attitude, adaptable to changing priorities and business needs.
• Team Player: Collaborative and capable of building strong working relationships across all levels of the organisation.
• Technical Skills: Proficient in Excel, with solid written communication skills.
• Enthusiastic: An enthusiastic approach to work, with the ability to review current accounts payable (AP) processes and identify opportunities for automation and improved efficiencies. Love the buzz of an entrepreneurial creative agency environment.

Benefits

• Named in Campaign Magazine's Best Places to Work 7 years running
• Remote working predominantly - 2 day in the office per week
• Private Healthcare & Life Insurance, 25 Days+ Holiday, Team Minibreaks in the UK and abroad, Regular Socials
• Culture: Open, Engaged & Inspirational Culture