Email Marketing Project Coordinator

Email Marketing Project Coordinator

Citywire runs a fast-paced global events portfolio spanning forums, retreats, conferences, and roundtables. The Event Marketing Project Coordinator plays a pivotal role in delivering high-quality delegate journeys across all invitations and registration flows. In this role, you will manage the full invitation and registration process for multiple events simultaneously, working closely with various teams across the business to ensure we deliver a seamless, Citywire-standard experience.

What you’ll be doing:

• Campaign Lifecycle Management: You will lead the end-to-end creation and launch of event invitations, managing detailed timelines, building registration collateral, and testing user journeys to ensure a frictionless experience for our delegates.

• Data & Stakeholder Coordination: Acting as a central hub for communication, you will work across global time zones to manage complex audience segmentation while ensuring all outreach remains brand-consistent and GDPR compliant.

• Insights & Optimization: You will drive continuous improvement by maintaining real-time reporting dashboards and delivering post-event analysis to help refine and optimize future event cycles.

What we’re looking for:

• Project Coordination: Experience managing multiple project timelines simultaneously, ideally within events or marketing operations.

• Communication Skills: Ability to keep multiple internal ‘clients’ informed and happy while managing high-volume campaigns.

• Technical Proficiency: Proven experience with CRM tools and a solutions-first mindset for troubleshooting user journeys.

• Data Literacy: Confident in filtering complex invitee lists and maintaining real-time dashboards to track key metrics.

• Industry Context: Previous experience in Media, Global Events, or Financial Services is a plus.

• Personal Attributes: You are structured and calm under pressure, detail-oriented, and technically curious.

Meet Citywire

We cover - and connect - all sides of the $100 trillion global asset management industry - through our news, events and insights.

At Citywire, we uphold a culture rooted in honesty, integrity , and fairness , where every voice is valued and heard. Our culture promotes constructive dialogue and collaboration on a global scale.

Join the team at the Heart of Wealth.

Our perks:

• Generous holiday entitlement: Start with 25 days per annum, increasing to 28 days after three years' service, and 30 days after five years' service, in addition to bank holidays.

• Flexible working options.

• Annual allowance for well-being activities or gym memberships, with assistance available for monthly or annual costs.

• Eye-test and glasses allowance.

• Competitive private pension scheme.

• Critical illness cover and group life assurance from day one of employment.

• Well-being support: Access to an independent Employee Assistance Programme, available 24/7.

• Cycle to work scheme and annual travel card loans.

• Techscheme: Purchase the latest tech through our employer scheme, spreading the cost over 12 months with National Insurance savings.

• After two years of continuous service, access group income protection, private medical, and dental insurance.

Citywire is an equal opportunities employer.