Executive Assistant to Doctor - Chelsea

Executive Assistant
Chelsea, Central London
£60,000 - £75,000
Hybrid working - 3:2

An exciting opportunity has arisen for an exceptional Executive Assistant to join a leading private GP at a fast-growing, high-profile practice in Chelsea. This role offers full involvement in the operational and clinical running of a dynamic and ambitious private medical practice.

You will be a highly organised individual with proven EA/PA experience supporting at senior level, ideally within healthcare or private client environments. Discretion, initiative, and exceptional attention to detail are essential. Hybrid working, 3:2.

Key Responsibilities for the Executive Assistant:

• Complex diary and inbox management
• Client liaison and relationship management
• Coordination of specialist referrals and investigations
• Invoicing, debt management, and supplier relations (using Xero)
• Management of patient data, laboratory registrations, and results follow-up
• Medical records administration and document management
• Inventory control and ordering of medical and office supplies
• Travel and logistics management
• Preparation of professional documents and presentations
• Familiarity with medical AI tools (e.g., Heidi AI) is highly beneficial
• Personal errands for the Dr – bills, property management, running errands

The Ideal Executive Assistant will have:

• Significant EA/PA experience supporting at senior level
• Outstanding organisational, communication, and problem-solving skills
• A discreet, proactive, service-driven attitude with the ability to operate independently
• Strong IT skills across MS Office (Word, Excel, Outlook) and experience using Xero
• Medical terminology knowledge (preferred)
• Ability to commit to a full-time role (5 days per week), with flexibility to assist with urgent tasks outside of hours when needed (within reasonable expectations)

Package for the Executive Assistant:

• Performance bonus
• 25 days holiday plus bank holidays
• Pension contribution
• Hybrid working (3:2 WFH)
• Work equipment provided: phone, laptop, and printer