Senior IT Administrative Officer (IT)

Senior IT Administrative Officer Summary Profile: One of key roles within the Digital Transformation (DX) Department is to manage appropriate payment and asset management of purchased IT equipment and services. The post holder will be responsible for reviewing and streamlining administrative procedures within the department as well as continuing to provide administrative support alongside others member of the administration function. Key Responsibilities:

• To carry out an extensive review of the current administrative procedures within the DX Department and implement appropriate changes, with management approval to internal accounting and procurement process/operation;
• Responsible for dealing with administrative issues/queries as they arise in a timely manner;
• Any other task as may be requested by the General Manager in order to meet the operational needs of the business.
• Organise and attend meetings with vendors - contract meetings with suppliers, assist management providing product details and prices.
• Research and investigate new office equipment and negotiate contracts (Vodafone, Canon, Dell, Sansan etc.)
• Purchase, manage and dispose company IT equipment. Place order for IT equipment, allocate devices to users and control/maintain stock, and dispose IT equipment along with appropriate processes.
• Process payments to vendors. Submit monthly/quarterly cost allocation for mobile device usage/IT services/quarterly expense from Head Office in Tokyo.
• Organise and assist business trip related such as logistics for visitors and expense claim support, and interdepartmental meetings and training, such as the annual meeting for European IT PICs and MS office training for EMEA users.
• Supervise company mobile phone rollout, lead device related project and have involvement in other projects such as PC rollout.
• Act as the point of contact in the EMEA for IT device contracts and answer/fix any queries or problems as they arise.
• Implement and deploy new devices and systems by closely liaising with Head office as well as assisting the team in various Robotic Process Automation projects.
• Activate, deactivate and change price plan of users mobile number.
• Develop and maintain database

Relationships:

• Frequent communication with vendors
• Frequent communication with IT representatives in overseas offices.
• Frequent internal organisation communication
• Frequent reporting and communication with General Manager/Deputy General Manager in DX Department
• Cooperate and communicate with DX Department administrative team members

Skills/Knowledge:

• Good basic verbal and written communication skills in English;
• IT skills - Word, Excel, Powerpoint;
• Team player with a proactive approach to work;
• Excellent organisation, time management and prioritisations skills;
• Expense accounting management knowledge;
• Basic accounting knowledge.

Experience:

• Solid administrative experience, preferably gained within an IT department;
• Experience of managing invoice processing.

This is hybrid position at the Clients office in St Pauls London. The salary for this role will be in the range £35K - £40K. Please do send your CV in Word format along with your CV in Word format along with your salary.