HR Assistant

Note for Agencies: We are currently only accepting direct applications for this role. Please refrain from sending through applications via email to either the HR team or Partners at the firm as they will not be accepted as an introduction for the purpose of any fees. We operate a PSL for agencies that have agreed to our terms who will be invited to submit candidates at the appropriate time. 

Main purpose of the role

To be a key member of Joelson’s HR provision, providing a first class service to our people. To support the Head of HR with the basic administration and management of the day to day HR activities and projects. You will need to have excellent project management skills, empathetic communication style and positive outlook.

N.B. This role is looking for committed individuals towards a career in HR and is not a position that can offer any legal work experience or opportunities towards securing a training contract.

Hours

9.30am – 5.30pm Monday to Friday, with flexibility required outside those times on occasion. We operate on a hybrid working basis and would require a minimum 3 days in our lovely open plan offices close to Regents Park.

We would also explore applicants that may require part-time flexibility for a 4 days per week role.

The opportunity

Joelson is a thriving commercial law firm based in the West End of London, with almost 70 people. The successful candidate will report to Rani Ahmed the Head of HR. The opportunity will provide a wide generalist role with exposure to recruitment, employee benefits, event management, employee relations, and compensation and benefit. The role will be suitable for someone with a proactive and engaging outlook as no two days are ever the same. 

The role involves:

Recruitment

• Creating new job specs and advertising onto job boards
• Organise and arrange interviews with candidates
• Liaise with agencies and preferred suppliers on terms and introduction parameters
• Working closely with hiring managers across the business on talent acquisition plans and team succession structures
• Involved with Early Careers recruitment and attraction programmes
• Arranging work experience and insight days for teams
• Liaising with various network groups
• Liaise with finance regarding recruitment invoices

Administration

• Manage and maintain the annual HR calendar, provide monthly updates to the team at team meetings and diarise important dates
• Handling a wide range administration from offer letters/contracts/forms etc
• Manage the scheduling of induction sessions and coordinate the onboarding process for new joiners
• Oversee the distribution and verification of onboarding forms before forwarding them to relevant stakeholders
• Conduct reference and SRA checks, and ensure accurate setup of new joiners on the HR portal
• Deliver comprehensive HR inductions to support a smooth integration into the firm
• Administration of benefits and payroll amendments required
• Building monthly reports to keep a track of absences and leave to monitor the CharlieHR system reports
• Maintaining database and ensuring compliance with GDPR

Employee Relations & Performance Management

• Monitoring absence reports with line managers on potential attendances requirements
• Assisting with the annual performance review processes and competency & development frameworks
• Researching into methods to drive operational performance and employee engagement
• Assisting with the benchmarking of salary and benefit reviews across the firm and offering tailored solutions.

Other Duties

• Handle general HR inquiries related to annual leave, benefits etc.
• Report on B Corp matters by collecting relevant data
• Create PowerPoint presentations for quarterly HR updates
• Note taking during performance review processes, issues relating to grievances and disciplinaries.
• Assisting with new HR systems projects
• Involvement with Wellbeing, Inclusion and Diversity, Charity, and Social committees within the firm.
• Coordinate induction sessions, workshops, and social events for the Vacation Scheme
• Plan and oversee the schedule for Training Contract Assessment Day
• Analyse and present key insights from the Summer Vacation Scheme process to firm partners

Our ideal candidate will have the following:

• Experience working in a professional services environment, ideally within a law firm, in a role such as HR Assistant or Personal Assistant, with a demonstrated interest in HR
• Familiarity with HR/ATS systems (CharlieHR and Teamtailor would be preferable)
• An outgoing, enthusiastic and confident manner
• Excellent communication skills, both orally and in writing
• Strong organisation and administration skills, with the ability to prioritise workloads effectively
• The ability to see matters through with a good eye for detail
• A friendly and personable approach with colleagues and clients
• A proactive and growth mindset towards achieving goals
• Strong IT skills, including Microsoft Outlook, Word and Excel, and an ability to pick up new systems quickly.

Environment, Social & Governance:

Being a responsible business is at the core of what we do. We place value in creating a fair and equal working environment and ensuring that we operate ethically. Our B-Corp certification shows our dedication to these values! Which is why we place great emphasis on taking care of our employees, managing our social and environmental impact within our community through undertaking Pro Bono cases and by being a member of LawWorks.

We have partnered with Ecologi and are now a climate positive workforce. Moreover, this year we are proud to be supporting City Harvest as our firm charity.

Our commitment to inclusion:

At Joelson we actively encourage diversity and inclusion as an integral part of the cultural fabric of our firm. It is in our mission to provide equitable opportunities for all. As an inclusive employer, we welcome applications from under-represented identities to help improve our diverse thinking across all specialisms. We operate a blind recruitment policy for the initial review of applications and ensure there is a mixture of diverse representative during the assessment process.

As a part of this, you will receive a short survey upon submission of your application, so that we have data by which to measure our progress and continue to improve our diversity levels. Such diversity data will be anonymised to protect applicant privacy.